Administrative Assistant

Job title: Administrative Assistant

Job description: As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Order and the Health Sector Order), as of October 26, 2021, all employees working for Providence Health Care must be fully vaccinated against COVID-19. Proof of vaccination status will be required.

Summary Within The Context Of A Patient, Client And Family Centred Model Of Care And, In Accordance With The Mission, Vision And Values, And Strategic Directions Of Providence Health Care, Promotes A Safe, Respectful, And Civil Working Environment For Patients, Residents, Families, Visitors And Staff.

Reporting To The Operations Leaders Or Designate(S), The Administrative Assistant Performs A Variety Of Confidential Administrative And Clerical Support Functions And Coordinates Daily Office Activities For Various Operational Areas. Uses A Variety Of Software Applications To Produce Reports, Maintain Databases And Develop Presentation Materials. Schedules And Coordinates Meetings, Distributes Agendas, Takes Minutes And Follows Up As Necessary. Processes And Disseminates Information Including Medical-Legal, Labor Relations, And Disciplinary Correspondence. Supports The Preparation Of Financial And Statistical Documentation. Performs Clerical Duties Such As Processing Mail, Filing, Faxing And Answering Inquiries By Phone Or Email.

Skills Demonstrated organizational skills to effectively prioritize workload and meet deadlines.
Ability to manage multiple complex and competing priorities.
Effective interpersonal and organizational skills and the ability to maintain effective working relationships.
Ability to communicate effectively both verbally and in writing.
Ability to work with minimal supervision.
Ability to keyboard at 50 WPM.
Ability to handle confidential information with tact and discretion.
Ability to problem-solve and develop solutions.
Working knowledge of basic record keeping and bookkeeping/accounting procedures and concepts.
Demonstrated ability to work effectively, both independently and as part of a team.
Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g., Excel, Access, PowerPoint, Outlook), related databases and Internet.
MS Visio would be an asset.
Ability to use related equipment.
Physical ability to perform the duties of the position.

Education High School Diploma, completion of a recognized secretarial program and three (3) to five (5) years recent related experience supporting management staff, or equivalent combination of education, training and experience.

Employees of Providence Health Care receive an excellent and comprehensive health , as per their collective agreement or terms and conditions of employment.
*Other benefit packages may apply if this is an affiliate posting.

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