Administrative Assistant

Job title: Administrative Assistant

Job description: Job Number:

J0522-1412

Job Title:

Administrative Assistant

Job Type:

Permanent Part Time

Union:

Non-Union

City, Province, Country:

Lindsay, Ontario, Canada

Department:

Human Resources

Open Positions:

1

Ross Memorial Hospital (RMH) is an active, acute-care community hospital located in the heart of the City of Kawartha Lakes. Among our acute and continuing care services, our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing compassionate, quality patient care.

Position Summary

The Administrative Assistant is a direct resource for the Human Resources Department. The primary responsibility is to provide administrative support for various aspects of Human Resources (HR) in a timely, accurate and efficient manner. The Administrative Assistant provides clerical support through the development of draft minutes, reports, policies, procedures, other controlled documents, filing and data input. This position will also be a point of contact for visitors to the HR department and will be responsible for the annual Long Service celebration.

This is an onsite position at Ross Memorial Hospital.

Essential Qualifications

• Minimum of three (3) years Administrative Assistant experience essential, preferably in a Hospital setting
• Advanced knowledge of microcomputer applications-Microsoft Office (e.g. Word, Outlook, Excel, Publisher, PowerPoint)
• Keyboarding skills (70 w.p.m.)
• Demonstrated project management skills
• Excellent communication skills, both written and oral
• Excellent interpersonal and listening skills
• Excellent composition skills in developing reports, minutes, correspondence, etc.
• Must be a self-starter, demonstrating self-confidence and initiative in all activities
• Must be capable of dealing with all levels of staff and the public in a professional and courteous manner
• Advanced coordinating, organizational, prioritizing and time management skills
• Accuracy and attention to detail
• Advanced “people” skills, i.e. mature manner, confidential, discreet, tactful, willingness to assist others
• Must be able to fulfill the physical requirements of the job, as per the current Physical Demands Analysis

Preferred Qualifications

• Post-secondary diploma in Office Administration
• HR Diploma
• University Degree

Hours of Work

Must be available to work four hours per day Monday to Friday mornings.

Employment Equity

Ross Memorial Hospital is committed to meeting the needs of persons with disabilities. Accommodation will be provided throughout the hiring process at the request of the applicant.

Employees must meet expectations for appropriate, respectful and professional conduct, as set out in the RMH Code of Conduct.

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