Administrative Assistant

Job title: Administrative Assistant

Job description: Provides confidential secretarial, administrative, and logistical support to the Faculty of Applied Sciences (FAS), at the SFU Burnaby and Surrey campuses. Assists and provides support for activities, projects, and events that align with the strategic direction of the Faculty. Responds to requests for information; composes, proofreads, edits, and distributes general and confidential correspondence for internal and external communication. Supports academic and event planning by gathering information, writing briefing notes and providing recommendations for opportunities to promote the Faculty’s activities. Maintains the accuracy and integrity of departmental records, files, databases and spreadsheets of a highly confidential nature; provides secretarial support to various standing and ad-hoc committees. Provides Academic administrative support for the Faculty/School’s Undergraduate and Graduate Programs where needed. Works closely with the Administrative Coordinator to support Faculty events. Provides relief coverage for various positions or areas within the Faculty or Schools during absences and vacation where needed. Provides support for various projects and initiatives within the Faculty as they arise.

Qualifications:

High school graduation and two years of post-secondary education or formal certificate/diploma program equivalent in office practices, business administration, and/or event planning. 3 years experience. An equivalent combination of formal education, certificate/program of study ad experience is acceptable.

• 65 wpm keyboarding skills with a high degree of accuracy.
• Good knowledge of standard office practices, methods and equipment.
• Good knowledge of standard university programs, policies and procedures.
• Excellent business writing, proof-reading and editing skills.
• Excellent interpersonal (including inter-cultural) and communication (oral and written) skills.
• Excellent organizational and problem-solving skills.
• Ability to use standard word processing, database, spreadsheet, presentation, publication, web updating, e-mail, and scheduling applications (e.g. Word, Access, Excel, PowerPoint, Access, Prezi, Adobe InDesign, AEM, SFU Connect) at an intermediate level.
• Ability to use standard information management systems and financial reporting systems (e.g., PeopleSoft/HAP, SIMS, OASIS, FAST) at an intermediate level.
• Ability to create fillable PDFs.
• Ability to create and use standard survey tools (e.g., SurveyMonkey, Doodle Poll) at an intermediate level.
• Ability to use an online scheduling tool and event invitation software (i.e. SFU Connect, Campaigner) at an intermediate level.
• Ability to use or write HTML Code at a basic level.
• Ability to exercise mature judgment and initiative.
• Ability to handle confidential/sensitive material with discretion.
• Ability to work with frequent interruptions.
• Ability to work independently, organize time, set priorities, and meet deadlines.
• Ability to take and transcribe minutes with a high degree of accuracy.
• Ability to perform mathematical calculations with a high degree accuracy.
• Ability to use online web browsers (e.g., Explorer/Mozilla Firefox, and Safari) at an intermediate level.
• Ability to conduct research and analysis regarding background information with a high degree of detail.
• Ability to analyze and assess complex situations and determine solutions.
• Ability to understand and explain academic, administrative and basic financial policies.
• Ability to work as a member of a team.
• Ability to be courteous and to exercise tact and diplomacy.
• Ability to be flexible and adaptable in a fast-changing environment.
• Ability to follow oral and written instructions.
• Ability to attend and work at functions outside of normal working hours (e.g., evenings and weekends).
• Ability to arrange suitable transportation to work at multiple SFU campuses and external locations (e.g., Surrey, Vancouver, and Burnaby, etc.).

Please include your cover letter and resume in one attachment.

For external candidates, the starting salary is the first step of the salary range.

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