Administrative Assistant

Job title: Administrative Assistant

Job description: Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a very different kind of professional services firm where culture is at the heart of who we are and what we do. We employ about 2000 people across Canada, and we truly care about helping our clients, colleagues, and communities thrive. That’s what’s most important to us. We’re building a special organization that’s purpose driven and as we grow we always want to remember what your favourite milkshake flavour is.

As an Administrative Assistant your responsibilities will include:

• Contributing to the team culture by looking for ways to improve work methods and ensuring positive work relationships
• Contributing to Brand development and overall professional image of the Firm by exuding professional demeanor and etiquette
• Preparing and editing reports, proposals, marketing materials, and other communications (strong proofing and formatting skills are essential)
• Preparation and presentation of financial statement packages
• Coordinating and preparing invoices to clients
• Managing contacts and prospects in Customer Relationship Management (“CRM”) tool
• Managing correspondence on behalf of the Partners and Managers
• Providing assistance with travel arrangements
• Expenses administration
• Coordinating external/internal appointments, meetings, room bookings, and meals/catering
• Reception relief
• Other duties as required

Be Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts we before me, where flexibility is a mindset, and where you trust your colleagues have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens.

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

• 2-3+ years of administrative experience in a busy professional services environment (public practice would be an asset); working with multiple projects and meeting (at times competing) tight deadlines
• Known for strong attention to detail by producing high quality work
• Reputation and demonstrated track record of working independently, showing initiative and eagerness to learn, a continuous improvement mindset, and a bias for action
• Experience editing and formatting financial statements (in particular using Caseware) would be an asset
• Experience with CRM tool would be an asset
• Ability to work for several people at the same time
• Solid business acumen, management, and problem-solving skills
• Strong multitasking, organizational, and office administration skills
• Excellent verbal and written communication skills
• Significant knowledge and experience working with MS Word, Excel, and PowerPoint
• Must be willing to work overtime periodically

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

Are you ready to Discover Your Purple?

Click Here to Apply

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