Administrative Assistant

Job title: Administrative Assistant

Job description: At Desjardins, we believe in equity, diversity and inclusion. We’re committed to welcoming, respecting and valuing people for who they are as individuals, learning from their differences, embracing their uniqueness, and providing a positive workplace for all. At Desjardins, we have zero tolerance for discrimination of any kind. We believe our teams should reflect the diversity of the members, clients and communities we serve.

If there’s something we can do to help make the recruitment process or the job you’re applying for more accessible, let us know. We can provide accommodations at any stage in the recruitment process. Just ask!

Job Level NV-04

The incumbent supports the general manager and/or the manager(s) of a small-sized caisse in carrying out various administrative support and secretarial activities, as per managers’ detailed instructions. He or she assists with carrying out management activities, as needed.

General Information on the Position

Main Responsibilities

Support the general manager and/or the manager(s) in planning and coordinating management activities and input and track scheduling information. Follow up on phone calls, emails and mail for managers.

Produce various documents (e.g. records, minutes, reports, statistics, and balance sheets).

Participate in organizing logistics for various events (e.g. team meetings, committees, general meetings, training courses, telephone conferences, travel, public relations activities).

Perform various internal management administrative tasks (e.g. tracking sales, maintaining the scorecard, monitoring expense accounts, managing inventory and equipment, conducting performance evaluations).

Manage documents and update records related to various sectors (e.g. filing, purging and storage) in accordance with current practices and regulations.

Perform various secretarial duties including drafting, formatting, updating, creating and revising the language of information documents generated by various sectors.

Support the general manager and/or managers in retrieving information, carrying out business processes and using information systems.

Other working conditions

Workplace: The work arrangement for the position is full-time on-site work. #LI-Onsite

Number of jobs available : 1

Qualifications

Trade school diploma in a related field

A minimum of 2 years of relevant experience

Please note that other combinations of qualifications and relevant experience may be considered

For vacant positions available in Quebec, please note that knowledge of French is required

Specific knowledge

Knowledge of French spelling and grammar

Understanding of the philosophy and fundamentals of financial services cooperatives

Understanding of telephone protocol

Knowledge of service standards

Professionalism and attention to detail

Desjardins Cross-sector skills Action oriented, Customer Focus, Differences, Nimble learning

Key competencies for the job Plans and aligns, Situational adaptability

Work Location Caisse Desjardins de Mercier-Est–Anjou

Trade Union Non Syndiqué

Unposting Date 2022-10-12

Job Family Administration (FG)

Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.

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