Administrative Assistant – Casual

Part Time Salmon Arm, BC April 13, 2022 Administrative

Job title: Administrative Assistant – Casual

Job description: Care to join us?

If you are a caring and skilled individual who enjoys working with seniors, we want to hear from you!

We are looking for a casual Administrative Assistant for our Lakeside Manor site, our independent senior living community in Salmon Arm, BC.

Benefits of working for Vantage Living:

Extended benefits. 100% Employer funded benefit plan available for full and part-time staff who work more than 20 hours/week.
Work/life balance. Flexible schedules to support your work-life balance.
Local. Locally owned and operated, supporting the community.
Modern. Beautiful, modern communities that inspire lifestyle.
We’re cool. A fun and vibrant company culture!

Position Overview:

Greets families and visitors. Provides information, assistance and support as needed;
Under the direction of manager, schedules replacement staff for unscheduled absences and workload requirements in accordance with the master rotation and provisions of the collective agreement;
Under the director of the Site Leader, maintains master rotations, weekly schedules, call in sheets and leave requests for all areas. Accurately documents scheduling calls & responses;
Posts staff schedules for all functional areas within required time frames. Receives and processes payroll reports and submits to payroll office;
Organizes meetings and care conferences as requested, takes meeting minutes and books required travel;
Receives couriers and deliveries. Establishes and maintains effective paper and electronic document filing systems;
Answers external and internal telephone calls in a friendly, respectful and professional manner. Transfers or redirects callers appropriately. Responds to calls for general inquiries with accurate information;
Provides support and assistance to the management on confidential and sensitive issues requiring discretion including communications, document preparation / storage and dissemination of information; and
Performs other duties as assigned.

To Be Considered:

Medical Office Assistant or Administrative Assistant Certification or equivalent combination of experience, education and knowledge;
Extensive MS Office, Outlook and Excel expertise;
Strong English language skills, understanding of medical terminology an asset;
Strong organizational and time management skills;
Friendly disposition, personable and able to build harmonious working relationships with clients, families, colleagues, business partners & members of the general public;
Able to multi-task, handle changing priorities & work under pressure; and
Staffing & scheduling experience in a 24 hour environment an asset.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

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