Administrative Assistant (Contract)

Job title: Administrative Assistant (Contract)

Job description: The Administrative Assistant, under the direction of the immediate Supervisor, provides administrative support as required, coordinates internal and external communication and completes other office duties as directed.

DUTIES AND RESPONSIBILITIES

• Handle, screen and redirect incoming phone calls
• Confidently discuss Vyta service offering and packages to new and existing clients
• Assist with coordination of service schedule and delivery via external and internal partners
• Follow up and confirm any required changes to client/partner service schedule
• Maintain and update record of all scheduled client services
• Assist with drafting client quotes and proposals in collaboration with Team Lead
• Act as Vyta point of contact for pre-booked Bayshore Home Health Care Partners and provide support as needed
• Maintain schedule of pre-booked BHH Care Partners and support with arranging coverage for client visits if/when required
• Maintain record of Care Partner biographies and ensure team is appraised
• Support with onboarding Care Partners to the Vyta app
• Assist in the development of materials for presentations to current and potential partners
• Ordering of additional marketing material and supplies as needed
• Transcribe and distribute meeting minutes
• Support with documentation management and ensuring up to date records
• Other duties as required to support new business
• Participate in ongoing internal and/or external continuing education activities
• Adhere to Bayshore Policies and Procedures.
• Participate in quality activities and continuous improvement initiatives in keeping with the company’s Quality Management System
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns.
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
• Complete other tasks as requested.

Please note that this is a six (6) month contract position.

Qualifications

Education

Minimum – Secondary School Diploma; completion of Administrative Assistant training program is preferred.

Experience

A minimum of two years previous experience as an Administrative Assistant.

Other Skills and Abilities

Exceptional customer relations and teamwork skills; proficiency in Windows applications, database management, e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English.

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