Administrative Assistant Education Building

Job title: Administrative Assistant Education Building

Job description: The purposes of this position are:

• To provide secretarial, clerical, and administrative services within the administrative policies and procedures established by the Education Department and as administratively directed by the Director of Education.
• To provide a variety of secretarial, clerical, and administrative services to the Curve Lake First Nation Education Department.

The duties and responsibilities of this position are as follows:

• Provide reception services at the front counter of the CLFN Education Administration Building
• Date stamp all incoming documents and distribute/file accordingly
• Provide clerical, secretarial, and administrative assistance, transcribe, type and file correspondence, minutes, agendas, and reports
• Research and prepare draft correspondence, memoranda and reports as required
• Assist in arranging and scheduling interviews and reference checks
• Assist education staff with organization, preparation, set-up and scheduling of professional development events, administrative and committee meetings (minute taking as required)
• Respond to telephone and staff inquires with information, or direction to the appropriate staff
• Organize, order and track office supply expenditures
• Draft cheque requisitions and invoices as required
• Ensure proper function of all office equipment and make appropriate arrangements for repairs and/or maintenance
• Make travel arrangements as requested and ensure all travel arrangements have purchase order authorizing expenses, record the purchase order on all-correspondence relating to the travel arrangements being made and prepare travel claims
• Maintain travel itinerary for all travel arrangements made and distribute to appropriate staff
• Contact suppliers to resolve shortages, missed deliveries and/or other problems Program Delivery
• Assist in the development and maintenance of files as required
• Prepare and process cheque requisitions and purchase orders.
• Assist in the procurement of services and resources as outlined in the CLFN Procurement Policy
• Perform other duties as may reasonably be required by the Director of Education

Education & Experience:

• Successful completion of a post-secondary education diploma with a background in either office administration/secretarial services with 2 – 3 years experience
• Secretarial and clerical skills at a high level

RATED REQUIREMENTS:

Knowledge/Skills/Abilities:

• Good knowledge of office practice
• Working knowledge of CLFN services, procedures, and policies
• Knowledge of Indigenous educational settings
• Ability to multi-task and meet multiple and/or unexpected deadlines in a demanding environment
• Ability to take initiative to complete an assigned task
• Ability to work within a team setting
• Displays initiative and strong interpersonal skills
• Excellent organizational skills
• Strong communication skills, both written and verbal
• High level of comfort with information and computer technologies
• Dynamic creative and visionary
• Flexible
• Must demonstrate and ensure a high level of personal and professional conduct

Personal Suitability:

• Be honest and trustworthy
• Be respectful
• Be flexible
• Demonstrate sound work ethics
• Possess awareness and sensitivity to the history, language, culture and traditions of the Michi Saagig of Curve Lake First Nation
• Must demonstrate and ensure a high level of personal and professional conduct

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