Administrative Assistant, Executive Director/Executive Medical Director

Job title: Administrative Assistant, Executive Director/Executive Medical Director

Job description: Administrative Assistant, Executive Director/Executive Medical Director Posting Number 1486677

We hire great people for great jobs and are currently recruiting for a Part Time Administrative Assistant to support the Executive Director /Executive Medical Director at Surrey, BC. We need your help to expand the ability to deliver prompt and professional service while working in Surrey, B.C. Act as an administrative link between the Executive Director, hospitals, communities, leadership, outside agencies and the public.

Position Highlights

In this role, you will provide varied administrative and secretarial support to the Executive Director by drafting correspondence, generating complex and detailed reports and presentations, responding to a variety of sensitive internal and external inquiries, managing appointment calendars, coordinating workflow, and developing and implementing new work methods and procedures. Your enthusiasm will assist you when connecting with external and internal clients as the primary point of contact for your Executive Director.

Your specific duties will include:

• Providing administrative and clerical support by drafting, transcribing and typing correspondence, reports, presentations, and memoranda.
• Acting as an administrative link between the Executive Director, hospitals, communities, leadership, outside agencies and the public.
• Managing appointment calendars including scheduling and coordinating meetings, speaking engagements, and/or conferences as well as resolving scheduling conflicts and issues.
• Arranging meetings as directed, booking and setting up meeting rooms, preparing meeting agendas, organizing meeting materials as well as recording and preparing minutes of meetings.
• Assisting in the monitoring of expenditures for budget reports by gathering, compiling, and calculating information.

We are looking for a bright, pleasant person with an eye for detail who is able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and display excellent communication skills.

You will take a meticulous, hands-on approach to deliver high quality and precise work with a high level of integrity, discretion and confidentiality. A focused approach is needed to complete routine day-to-day tasks as well as handle changing calendars, priorities, and timelines.

Are you motivated to join us? We will be looking for you to have the following:

• Grade 12 plus graduation from a recognized administrative or secretarial program;
• Five (5) years’ recent related experience in a large complex business or health care environment; and
• Ability to type 55 WPM and proficient with all Microsoft Office applications at an advanced level.

An equivalent combination of education, training and experience is acceptable.

Valued Benefits

• A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment.
• Work with an experienced and dedicated team and join our dedication to provide quality care to our patients and clients. We invite you to apply today and find out why more than 95% of new employees recommend Fraser Health to their friends and family as a phenomenal place to work!

Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. Our team of nearly 40,000 staff, medical staff and volunteers is dedicated to serving our patients, families and communities to deliver on our vision: Better health, best in health care.

Twelve acute care hospitals, BC’s first dedicated outpatient care and surgery centre and a wide range of services in public health, home health, mental health and long-term care facilities – all within Metro Vancouver and the Fraser Valley. Known as one of the most desirable place to live in the world, these dynamic communities along with inspiring scenery and easy access to an abundance of outdoor activities provide an amazing quality of life.

Effective October 26th 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.
Fraser Health values diversity in the work force and strive to maintain an environment of Respect, Caring & Trust. Find out what it’s like to work here. Like us on Facebook(@fraserhealthcareers), follow us on Twitter & Instagram(@FHCareer), or connect with us on LinkedIn (fraserhealthcareers) for first-hand employee insights!

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