Administrative Assistant, Indigenous Maternal & Child Well-Being, Department of Anthropology and Archaeology

Job title: Administrative Assistant, Indigenous Maternal & Child Well-Being, Department of Anthropology and Archaeology

Job description: Position Overview

The Department of Anthropology and Archaeology in the Faculty of Arts invites applications for a Administrative Assistant. This Fixed Term Part-time position is for approximately 12 months (based on length of grant funding), with the possibility of extension.

This position reports to the Principal Investigator, who is also CIHR Canada Research Chair Tier II in Indigenous Maternal Child Wellness.

The Principal Investigator’s research team includes an Indigenous health research coordinator, undergraduate and graduate students, Elder Co-Chair and Indigenous community collaborators, organizations, community based researchers and graduate students. The research includes collaboration with local, provincial, national and international Indigenous peoples, researchers, institutions, governments and non-government organizations. This includes, but is not limited to, Indigenous peoples, communities, Bands, Nations, and organizations including the Native Women’s Association of Canada (NWAC), Pauktuutit Inuit Women’s Association, National Aboriginal Council of Midwives, First Nations Health Authority (FNHA), Public Health Agency of Canada, Indigenous Services Canada, Correctional Services of Canada and various university partners.

The administrative support staff will be responsible for assisting with the administration of Indigenous health research projects including (but not limited to) organizing meetings, agendas and travel, email and communications, budgets and reconciling accounts, and contributions to transcription of meeting minutes, interviews, filed notes and related data storage.

Position Description

Summary of Key Responsibilities (job functions include but are not limited to):

• Support PI’s with email and responses, as well as manage their calendar and meeting requests.
• Assists with project budget management by processing financial requisitions, tracking and projecting project expenditures
• Manages the administration and organization of all team and/or stakeholder meetings
• Ensures currency of all modes of communication (website, social media engagement, email list serves, online newsletters, etc)
• General office duties include but are not limited to: answering telephone, dealing with enquires, shredding, service requests, order supplies, financial requisitions, sort mail, cash deposits, room bookings and other tasks as required.

Qualifications / Requirements:

Required:

• Training in computer skills, including proven experience with MS Office (Word, Excel, PowerPoint) and PeopleSoft (Finance, Student Information System).
• General knowledge of the University policies/procedures.
• Undergraduate degree required, Graduate degree preferred
• Minimum 2 – 4 years of related experience in a research setting supporting research activities
• Demonstrated proficiency in budgeting, and reconciling accounts
• Effective oral and written communication
• Exceptional interpersonal skills, including cultural safety and competency
• Proven ability to exercise initiative and ability to work both independently and within a team environment
• Ability to exercise tact, discretion and confidentiality in dealing with external agencies and researchers
• Demonstrated ability to clearly and concisely write emails, reports, letters, and other materials
• Effective time and project management skills, including the ability to meet timelines and deadlines
• Proven organizational skills
• Accuracy and attention to detail
• Ability to set priorities and deadlines

Preferred:

• Indigenous lived experience is preferred (self-identity as Indigenous and/or experience living /working with Indigenous peoples and/or communities)
• Knowledge of University of Calgary core business systems Knowledge Requirements
• Extensive knowledge and understanding of Indigenous Peoples in Canada, their cultures, histories and traditions
• Understanding and knowledge of Indigenous issues, and norms and standards relevant to promotion and protection of Indigenous women’s rights
• Knowledge and understanding of contemporary issues facing Indigenous peoples in Canada, particularly issues surrounding infant and maternal health
• Familiarity and experience with knowledge translation and community engagement
• Familiarity and understanding of the social determinants of health.

Application Deadline: April 22, 2022

We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.

Additional Information

This position is part of the AUPE bargaining unit, and falls under the Operational/Administrative Job Family, Phase II.

To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our . For more information visit .

The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.

About the University of Calgary

The University of Calgary is Canada’s leading next-generation university – a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation’s most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada’s top five research universities, grounded in innovative learning and teaching and fully integrated with the community it both serves and leads. The University of Calgary inspires and supports discovery, creativity and innovation across all disciplines. For more information, visit .

The University of Calgary has launched an institution-wide in line with the foundational goals of , committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.

As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the ( ) and requests for accommodations can be sent to Human Resources ( ).

We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.

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