Administrative Assistant, Legal Affairs

Job title: Administrative Assistant, Legal Affairs

Job description: MONTREAL OR QUEBEC CITY

The opportunity

WSP Global is currently looking for an Administrative Assistant, Legal Affairs, to support the insurance, litigation, ethics, and compliance teams. The role is based in Montreal or in Quebec City.

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging.
• Our Flexible Work Policy – We recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story – We are proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you – from the environment to the highways, to the buildings and the terrain. WSP is the fabric of Canada.
• Outstanding career opportunities – We are growing and pushing ourselves every day to be greater than yesterday. We are open to your ideas and trying new things.
• WSP embraces a culture of exceptional collaboration with colleagues who are distinguished both by their skills and by the humility they show in their important work. Come find out for yourself what it’s like to be a part of our journey.

We offer competitive pay, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

Responsibilities

• Check the linguistic and stylistic quality of the documents produced and their layout (e-mails, tables, forms, PowerPoint presentations, etc.) for the department.
• Draft and/or revise the department’s routine correspondence (mail, various notes, minutes of meetings, etc.).
• Process invoicing for the legal team: entering invoices into Legal Tracker, reviewing invoices, coordinating and verifying information, obtaining required approval, and preparing monthly reports.
• Coordinate the agendas and manage emails for the Global Director, Insurance, Claims and Litigation and the Chief Ethics and Compliance Officer.
• Coordinate travel and manage expense accounts for the Global Director, Insurance, Claims and Litigation and the Chief Ethics and Compliance Officer.
• Assist the International Insurance Coordinator in the renewal of insurance policies.
• Enter invoices into a claims management system.
• Consolidate financial transactions and assist in the preparation of reserve reports.
• Other tasks assigned/required .

What sets you apart…

• Professional diploma in secretarial studies, office automation or any other training deemed equivalent.
• Between 2 and 5 years of relevant experience;
• Advanced knowledge of Microsoft Office and Excel is a requirement.
• Sense of organization and initiative.
• Detail-oriented.
• Excellent oral and written communication skills.

Language skills

• Knowledge of Spanish is an asset.

#LI-Hybrid

Click Here to Apply

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