Administrative Assistant – Manufacturing
Job Overview
- Company Name Aspen Custom Trailers
- Job Start Date Fri, 25 Mar 2022 08:13:57 GMT
- Job Type Full Time - Permanent
- Job Source Careerjet
Job title: Administrative Assistant – Manufacturing
Job description: The Manufacturing Administrative Assistant reports to the Operation Managers and will be responsible for administering, scheduling, coordination of facility operations and Safety Program at Aspen Custom Trailers. Provides general clerical and administration support to the manufacturing department.
Main Responsibilities
Organize and issue work clothing for manufacturing staff.
Update signs and published contact information on bulletin boards in lunch areas and shop.
Daily inspection of wash areas and lunch areas. Notify maintenance of any deficiencies.
Scheduling employee training: forklift, crane, first aid, apprenticeship program, WHIMIS, etc.
Scheduling annual safety requirement, schedule & inspection of fire extinguishers.
Organizing load outs for MFG products.
Maintain and follow up on attendance for operations in Dayforce.
Secondary Responsibilities
Employee orientation, establish best training practices – WHIMIS, SWP’s, etc.
Scheduling employee training, maintaining employee files and reviewing case documentation.
Incident Investigation – conducting Interviews and filing reports to management.
Maintaining statistical records of incidents and injuries in Dayforce.
Liaise with OHS, Area Managers, Supervisors and HR.
Administer injury claims in WCB and Dayforce.
Arrange and co-ordinate transport for injured employees to the medical clinic.
Ensuring company representation in WCB cases and writing medical incident reports for WCB, appealing cases where necessary.
Ensures safety policies and procedures are updated and distributed to all employees.
Administrate the Aspen’s safety program file.
Perform other duties as assigned.
Attributes and Skills
Strong attention to detail.
Solid organizational capabilities and ability to complete tasks.
Able to work autonomously and uses good decision-making practices.
Problem solving ability in a customer focused environment where your customer may be internal or external.
Possess the ability to find quick solutions to unplanned changes and use creativity to resolve supply problems when they occur.
Organizational and planning skills, experience managing equally important and competing priorities.
Excellent written and verbal communication skills.
Intermediate computer literacy with Microsoft Office (Excel, Windows, Visio, Outlook) and an ERP (Enterprise Resource Planning) software system.
Able to maintain a professional and calm demeanor in challenging situations.
Able to identify procedure and process improvements and advise the appropriate stakeholders.
Qualifications
2 years of secretarial/clerical experience, with some word-processing and computer skills, communication skills, and basic bookkeeping knowledge.
Experience in Visual Manufacturing an asset.
Basic knowledge of safety policy and procedures.
Working Conditions
The work performed is carried out indoors in a regulated office environment.
Regular exposure to industrial shop hazards which require additional protection from noise, fall hazards and air quality. Safety boots must be worn.
Regular fast pace or work with tight deadlines.
A medium stress environment due to timelines.
Shift Availability
Days – Monday – Friday 8:00am – 4:30pm
Benefits
Competitive Wages
Extended Health Care & Dental Benefits
AD&D, Life and STD Disability Benefits
Employee and Family Assistance Program (EFAP)
Company supplied PPE equipment
Great work life balance
Safety Boot Allowance
Family environment and company culture
Source:
