Administrative Assistant, Medical

Job title: Administrative Assistant, Medical

Job description: JOB TITLE Administrative Assistant I, Medical

Job Posting #: 922165

Union: Non-Union

Site: Toronto Western Hospital

Department: Neurology OP Clinic

Reports to: Physician

Hours: 37.5 hours per week

Wage range or Salary: To commensurate with experience and consistent with UHN compensation policy

Status: Permanent Full-Time

Shifts: 0800-1600

Posted Date: October 26, 2023

Closing Date: Until Filled

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

JOB SUMMARY:

The Medical Administrative Assistant I utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial, clerical and administrative services, in support of professional/medical personnel. This includes but is not limited to: running clinical office, booking appointments, tests, procedures for patients, maintaining written and/or electronic calendar/schedules; administering and monitoring budgeting records for corporate, research and education accounts; providing support with small and/or informal meetings/events; maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats; ensuring the efficient operation of the office; performing other related clerical/secretarial activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

QUALIFICATIONS:

• Completion of Grade XII or recognized equivalent
• Completion of recognized medical secretarial arts program at the diploma level or equivalent
• Strong knowledge of medical terminology
• Minimum of (1) one year of related medical and secretarial experience.
• Previous on-the-job computer/word processing, database and spreadsheet software experience required
• Experienced and comfortable, handling a diverse array of patients.
• OHIP billing experience is required
• EPIC electronic patient chart experience an asset
• Very good interpersonal and customer service skills
• Excellent organization and time management skills
• Good verbal and written communication skills.
• Ability to work well under pressure
• Ability to use good judgment in assessing difficult situations
• Proven ability to work independently and as a team player
• Ability to perform duties in a self-directed manner required
• Experience working in a health care environment within a teaching hospital preferred

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP

) * Close access to Transit and UHN shuttle service

• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

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