Administrative Assistant (Parental Leave)

Job title: Administrative Assistant (Parental Leave)

Job description: Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world’s most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.

Apply today and join the company that is Leading with Science®.

Summary:

We are currently looking for a Junior to Intermediate Administrative Assistant in our Calgary office for a period of approximately fifteen months. This position will support the business functions for a group of world-class consulting engineers across seven different office locations. This position will perform administrative and office support activities including the preparation of technical documents and managing day-to-day office responsibilities.

About You:

You are a quick learner, highly motivated, and a self-starter. You have administrative experience, ideally in a role where you were proactively managing numerous high-priority tasks. You are highly detail-oriented, curious, approachable, and always communicate clearly and respectfully. You are passionate about delivering top-quality materials, and love working with an industry-leading team of professionals who are driven, results-oriented, and innovative.

Responsibilities:

• Formatting and proofreading reports, proposals, and correspondence to deliver exceptionally accurate documents that comply with corporate standards
• Creating and manipulating PDF documents using features of Adobe Acrobat or similar PDF software to assemble documents and insert links and bookmarks
• Scanning, printing, and binding documents to be delivered to clients
• Facilitating file management for projects
• Maintaining the project archive and document library
• Planning logistics and preparing minutes for internal and client meetings
• Maintain the group calendar and boardroom schedules while coordinating catering and other resources needed to fulfill requests as needed
• Equipment maintenance, storage room organization and inventory, fleet vehicle data base, schedule maintenance and monitor availability
• Assisting with travel arrangements
• Completing expenses and timecards for staff
• Completing other administrative tasks as assigned
• Maintaining good working relationships with other Administrators
• Providing back-up reception coverage (when required)

Qualifications:

• A post-secondary certificate/diploma from a recognized office assistant or administrative assistant program, plus some experience (applicants with a high school diploma, plus experience in an administrative assistant position will also be considered)
• Proficiency with Microsoft Office applications, including document templates
• Excellent verbal and written English communication skills
• Excellent spelling, grammar, and proofreading skills
• Display a great attention to detail
• Self-motivated with strong time management
• Ability to identify and manage conflicting priorities
• Superior organizational skills with the ability to handle multiple, deadline-oriented priorities
• Ability to meet time-sensitive deadlines
• Demonstrated strong work ethic and commitment to safety
• Creative problem solver who works in a professional and ethical manner
• Experience working with SharePoint or other document management software would be considered and asset
• Valid driver’s license and access to a personal vehicle

Additional Information

A requirement of working for Tetra Tech is that you are at least 18 years of age and legally entitled to work in Canada. (A copy of a valid work permit may be required.)

Regular office hours are 8:00am to 5:00pm, Monday to Friday. Occasional support on weekends or evenings may be required during peak reporting times. The position is eligible for paid overtime.

The position entails a moderate amount of physical exertion (lifting boxes of files and reports and other items).

Apply Now!

This is a permanent full-time, salaried position. We offer a great place to work, and an engaging culture that is based on innovation, collaboration and integrity. Our compensation plan includes a competitive salary with a comprehensive benefits package, and excellent opportunities for growth and advancement.

For more information on our company, please visit our website at . To apply, please submit your resume and cover letter on the Careers portion of our website at .

We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, visible minorities, aboriginals and persons with disabilities.

No calls or agencies

Additional Information

• Organization: 704 EBA

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