Administrative Assistant (Part Time)

Job title: Administrative Assistant (Part Time)

Job description: Who we are
You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a community. We employ over 2500 people across Canada, and we truly care about our colleagues, our clients and the communities where we work and live. That’s what’s most important to us. We’re building a thriving organization that’s purpose driven and still want to remember what your favourite milkshake flavour is.

As an Administrative Assistant (Part Time) your responsibilities will include:

• Assisting partners with managing their dynamic growing practice
• Supporting the team in the delivery of exceptional client service
• Preparing correspondence in accordance with firm standards and branding
• General administrative duties including, but not limited to: data entry, filing, photocopying, scanning, faxing and mailing
• Typing, proof-reading, formatting and assembling financial statements
• E-filing tax returns
• Managing calendars, appointments and organizing and coordinating internal and external meetings and events including live meetings, video conferences
• Completing expense claims on behalf of the partner and others as required
• Other administrative duties as assigned

This role will also encompass Reception responsibilities and will include:

• Receive and welcome clients/visitors into our office
• Answer and direct telephone inquiries
• Maintain and coordinate schedules for internal meeting space
• Order and monitor catering requirements for internal meetings
• Receive, sort and distribute emails, faxes, mail and couriers accordingly
• Prepare and schedule all outgoing couriers
• Assist with mail-outs
• Other reception duties as assigned

Be Grant Thornton
If you’re a bit like us, you’re driven to connect with how others are feeling and thinking. Here we walk in others shoes before taking action. Just imagine being part of a team that puts “we before me”, where flexAbility is a mindset, and where you trust your colleagues to have your back. At Grant Thornton, you’ll work with inspiring leaders who support your development, both personally and professionally. This is a place where your insatiable curiosity enables you to think, see and hear from a variety of perspectives, a place where every day is different and having the courage to grow is part of who you are. And when all this comes together, well that’s when the magic happens!

Want to learn more about who we are and how we live our purple every day? Read our colleagues’ stories at www.discoveryourpurple.ca

Think you’ve got what it takes to be an Administrative Assistant (Part Time)? Like the colour purple? Great. Here’s a few more boxes we’re also hoping you can tick:

• Minimum 1+ years’ experience in an administrative capacity
• Previous reception experience of a minimum of 3+ years
• Proficiency in Microsoft Office, including Outlook, Word (Strong skills), Excel and PowerPoint
• Ability to work well independently and within a team environment
• Strong time management and multi-tasking abilities
• Excellent written, verbal communication and interpersonal skills
• Ability to handle sensitive and confidential information
• Demonstrated experience interacting with and supporting multiple senior staff, including a strong focus on client service
• Accounting and/or bookkeeping skills, including a basic understanding of financial statements, are considered an asset
• Previous experience with Simply Accounting and/or Quickbooks is an asset
• The ability to perform occasional overtime may be required

*Access to a vehicle is required

At Grant Thornton we’re focused on making a difference in the lives of our clients, our colleagues and our communities. That’s our purpose. Or, as we like to say, living our purple.

Are you ready to Discover Your Purple?

Click Here to Apply

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