Administrative Assistant Seniors’ Clinic and Palliative Care

Job title: Administrative Assistant Seniors’ Clinic and Palliative Care

Company: Nova Scotia Health Authority

Job description: Req ID: 108212
Location: Northern Zone, Colchester East Hants Health Centre
Company: NSHA
Department: OPNZ Seniors Clinic
Type of Employment: Casual Relief (3% FTE) x 1 position(s)
Union Status: MGMT/NON-Union
Posting Closing Date: 8-Apr-21

Applications are accepted until 11:59 PM on the Closing Date.

Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.

Responsibilities

The Administration Assistant reports to the Manager, Palliative Care and Seniors’ Clinic and will provide assistance in the delivery of Palliative Care services and the Seniors’ Clinic program, while supporting the mission, vision, values and strategic directions of the health authority. You will be responsible for ensuring the maintenance of the client record, receiving and tracking referrals, release of information and the archiving and retention of organizational records in accordance with records management standards. This position requires a high level of confidentiality, multi-tasking and professionalism.

Qualifications

• Graduate of a post-secondary secretarial or office administration program or equivalent required.
• Minimum three (3)-five (5) years related experience in an administrative assistant position required.
• Advanced working knowledge and proficiency with a variety of computer software, specifically Microsoft Office Products (Word, Access, Excel, Outlook, and Power Point) required.
• Working knowledge and proficiency with Meditech Client Registration and Community Wide Scheduling programs.
• Demonstrate excellent organizational, problem solving and analytical skills as well as demonstrated initiative in managing multiple priorities.
• Excellent planning, organization and prioritization skills with demonstrated evidence of critical thinking, problem solving and analysis process ability.
• Experience working in a hospital or health-related environment preferred.
• Project management experience an asset.
• An equivalent combination of education and experience may be considered for this position.

PLEASE NOTE: Applicants will be screened on the above qualifications. Applicants must clearly demonstrate how they meet the knowledge and competencies in their cover letter and resume. Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application. Applicants will not be considered for an interview if applications are incomplete or missing information.

Hours of Work

Casual Relief Position

Salary Information

$17.4527 – $21.8157 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentation such as banking & proof of identity will be included in your offer letter.

• Criminal Record Check
• Proof of education & training certifications
• Proof of any additional required qualification
• Valid registration with the relevant licensing body
• Submission of immunization record along with health assessment documentation
• Proof of SIN number

Hiring Process will depend on the timeliness of delivering the above. This is a Management/Non Union – MGMT/NON-Union position. Preference is given to bargaining unit employees for unionized positions. Nova Scotia Health Authority is proud to provide a smoke free and scent free environment. Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

Expected salary:

Location: Truro, NS

Job date: Thu, 25 Mar 2021 08:48:11 GMT