Administrative Assistant to CFO

Job title: Administrative Assistant to CFO

Job description: The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

The Alberta Chief Firearms Office (ACFO) was established in September 2021 and administers the federal Canadian Firearms Program (CFP) to Albertans. The federal Firearms Act and Part III of the Criminal Code regulate the actions of the CFP.

The ACFO support safe communities by regulating the ownership, purchase, movement and use of firearms within the province through the responsible administration of the federal Firearms Act.

For more information about the Ministry of Justice please visit:

Job Information

Job Title: Administrative Assistant to CFO

Job Requisition ID: 48286

Ministry: Justice

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Regular

Scope: Open Competition

Closing Date: October 19, 2023

Classification: Executive Support 2

Salary: $2,019.30 to $2,703.49 bi-weekly ($52,703 – $70,561 per year)

Role

You will support the Chief Firearms Offer (ADM) in addition to the broader administration of the ACFO. You will have a leadership role in the development and implementation of administrative processes within the ACFO and manages information flow liaising extensively with the offices of the Minister, Deputy Minister, and other senior department representatives through managing the Action Request Tracking System.

Significant aspects of this position include committing the CFO and DCFO to meetings with stakeholders, partners, and public engagement and outreach section; researching, compiling, and summarizing background material for the DCFO and CFO; and carrying out special projects on behalf of or as delegated by the CFO. The Administrative Assistant also supervises all administrative staff assigned to the ACFO.

The Administrative Assistant to the CFO functions within, and ensures that other administrative staff in the division comply with, applicable Government and department legislation, policies, procedures, guidelines, and standards. This includes serving as a source of expertise for 1GX and procurement.

Qualifications

High School diploma and four years progressively related experience. Related experience includes Executive Support within an Assistant Deputy Minister’s Office or Branch Administrator within an Executive Directors Office. Previous or Current experience with 1GX scheduling is required. Preference will be given to candidates who have significant internal GOA experience.

Equivalencies will be considered on the basis of

• One year of education for one year of experience or
• One year of experience for one year of education.

The following is considered assets

• Previous or current payroll experience
• Experience with travel and hotel booking
• Ability to function in a fast priority, highly agile environment.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

AGILITY: You are able to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

SYSTEMS THINKING: You consistently take a holistic and long-term view of challenges and opportunities at multiple levels across related areas.

DEVELOP NETWORKS: You proactively build networks, connecting and building trust in relationships with different stakeholders.

BUILD COLLABORATIVE ENVIRONMENTS: You lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

CREATIVE PROBLEM SOLVING: You are able to assess options, and implications in new ways to achieve outcomes and solution.

DRIVE FOR RESULTS: You are able to determine what outcomes are important and maximize the use of resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and all stakeholders. You lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Notes

This competition will be used to fill One full time permanent position. This position works 36.25 hours a week Monday to Friday.

Work Location: Suite 700, 10065 Jasper Avenue NW Edmonton. T5J 3B1

This position will be working 100% onsite

Final candidates will be required to undergo an enhanced security screening.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Pension plans:

• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements
• Research Alberta Public Service Careers tool –

How To Apply

Click on the “Apply Now” button.

Candidates are required to apply for a job online. Please visit for more information.

Current employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) or from recognized Canadian Credential Evaluator; please visit the of Canada for more information.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Please note: This competition might be used to fill future administrative vacancies (temporary or permanent) at the AS 5 level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, please contact Sonya Bartley-Wynter at .

If this competition is closed as per the closing date noted above, please continue to check for a listing of current career opportunities with the Government of Alberta.

Click Here to Apply

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