Administrative Assistant to the Dean, CSAHS

Job title: Administrative Assistant to the Dean, CSAHS

Company: University of Guelph

Job description: Forbes includes U of G Among Canada’s Best Employers
Office, Clerical and Technical
Ontario Secondary School Teachers’ Federation District 35- Technician/Administrative/Research/Agricultural Administrative Assistant to the Dean, CSAHS Dean’s Office, College of Social and Applied Human Sciences (CSAHS)

Hiring #: 2021-0015

Please read the Application Instructions before applying

Reporting to the Administrative Officer, College of Social and Applied Human Sciences the incumbent is primarily responsible for providing administrative support to the CSAHS Dean’s Office including: assisting with the coordination of the Dean’s schedule; arranging travel and committee meetings; attending Dean’s Council meetings; preparing meeting minutes and drafting official correspondence. The successful candidate will provide support to the Administrative Officer, CSAHS with the Tenure and Promotion process including updating the eCV database; preparing committee meeting documentation; distributing T&P letters and salary letters annually.

Using University forms, systems, procedures and policies, the incumbent will be responsible for the Human Resource employee time entry, personnel transactions and data form preparation. This role will be the primary contact in the Dean’s office and will act as the main front desk support. The incumbent will also be responsible for all office supply ordering, room bookings, hospitality and will act as back-up to other administrative positions including accounting and research finance support: process cheque requisitions, revenue remittances, petty cash, journal entries, purchase orders (HVPO, LVPO), invoice payments and review expense claims.

Requirements for the position include:

• One-year of community college in a related program (undergraduate degree preferred) and a minimum one (1) year of experience working as an administrative assistant preferably in an academic environment, or an equivalent combination of education and experience.
• Excellent computer skills including Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Familiarity with University-based information systems such as FRS, Sedona, HRER and Time reporting is preferred.
• Strong analytical skills with a high degree of accuracy is mandatory.
• Very high level of written and verbal communication skills.
• Strong organizational skills.
• Ability to work under pressure in time sensitive and often competing deadlines.
• Proofreading skills, demonstrated ability to take meeting minutes and basic understanding of financial procedures.
• Some knowledge of university policies/procedures, administration and university divisions and departments, and previous experience or familiarity with the tenure and promotion process is considered an asset.

This appointment is regularly performed on- campus but will be initially fulfilled remotely (off-campus) until the University resumes its regular operations.

Position Number 250-041
Classification OSSTF/TARA, District 35 Salary Band 4*
Salary Range $23.60 Minimum
$26.37 Normal Hiring Limit
$31.91 Job Rate
*Tentative evaluation; subject to committee review.

At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

Posting Date: 2021 02 01
Closing Date: 2021 02 12

Expected salary:

Location: Guelph, ON

Job date: Wed, 03 Feb 2021 23:57:11 GMT