Administrative Assistant, Travel

Job title: Administrative Assistant, Travel

Job description: Eventscape has an exciting opportunity for an Administrative Assistant, Travel to join our team. This position will be the main point person for all corporate travel arrangements and will play a critical support role in our Toronto office by being the primary reinforcement/back-up for reception. The ideal candidate will be a highly organized and innovative self-starter who can manage multiple ongoing responsibilities in a fast-paced environment.

WHO ARE WE?

At Eventscape, customization is our focus, architecture is our playground, and fabrication is our expertise. As global leaders in the custom architectural fabrication space, we thrive on challenging design and strive for innovation towards one shared goal: to “build the extraordinary”!

How do we do it? By refining design concepts; by providing expertise on materiality, finishes, details, and fabrication methods; and by embracing R+D as a critical part of each project. Eventscape houses dedicated project managers, design detailers, engineers, fabricators, and installers. All this, combined with state-of-the-art machinery, means we truly are an architectural toy factory—we build things others can’t.

ABOUT THE ROLE

The Administrative Assistant, Travel position will:

• arrange all corporate travel for company employees
• ensure reservations are complete and that travellers have all necessary travel information prior to their departure
• stay up to date with travel advisories and warnings
• ensure bookings align with traveller needs and corporate budget
• research accommodation and transportation options
• create monthly and ad-hoc travel reports for Accounting
• set up corporate accounts as needed
• calculate and submit per diem requests to Accounting
• perform reception duties when receptionist is absent
• answer and direct phone calls, email correspondence, direct incoming mail, arrange couriers, arrange catering
• maintain physical and virtual document filing systems
• handle boardroom bookings, including meeting room setup and breakdown
• greet and properly direct clients and guests
• support other departments with administrative duties as needed

ABOUT YOU

To succeed in this role, you must have:

• post-secondary education in Business, Accounting or related field, or equivalent experience
• outstanding communication skills
• a high proficiency with the Office 365 suite, especially Excel
• an ability to meet deadlines, manage your time, and stay organized
• a proactive approach to problem solving
• experience in an architecture, construction, or manufacturing industry an asset

WHY JOIN EVENTSCAPE?

• claim your place in our collaborative network of multi-disciplinary architectural fabrication experts
• make meaningful contributions to projects at the forefront of architecture, art, and design
• be part of a fast-paced, creative, challenging, and highly rewarding work environment
• unwind with our active social calendar featuring contests, celebrations, and unique activities
• be inspired and challenged by our team of the most creative, talented, and passionate individuals
• join a fast-growing company with opportunities for advancement
• leverage state-of-the-art machinery and be on the forefront of technical innovation
• experience the thrill of seeing our projects come to life through fabrication and installation
• enjoy extended health and dental benefits
• be a valued member of a socially conscious and family-owned company
• join us as we build the extraordinary

APPLY NOW

Apply now with your resume and cover letter.

For more information or if you need disability accommodation, contact human resources at (416) 231-8855. We wish to thank all applicants for their interest in Eventscape, but only those selected for an interview will be contacted. Eventscape is committed to fostering a workplace in which individual differences are recognized, appreciated, and respected. Eventscape will consider all qualified candidates and welcomes and encourages applications from people with disabilities. Accommodations are available for all stages of the selection process.

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