Administrative Coordinator

Job title: Administrative Coordinator

Job description: Overview

Are you a resourceful, self-motivated administrative coordinator with the power to initiate plans, act on your decisions, and independently follow through to completion? You’ll work in our Internal Audit department and support a team that provides risk-based internal assurance services to evaluate and contribute to the improvement of governance, risk management, and internal control processes.

In this administrative role, you’ll report to the director of Internal Audit and perform diverse secretarial and administrative support duties that require accuracy and attention to detail, solid organizational skills, and ability to meet tight deadlines. This position requires you to use discretion and tact in handling confidential and sensitive information relating to WorkSafeBC matters. The department is strictly accountable for the privacy protection of confidential information. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting opportunity.

This is a hybrid position where you will work primarily at home and be on-site in the Richmond office based on operational need.

We’ll be reviewing applications daily – don’t wait, apply today!

What you’ll do

As an administrative coordinator in Internal Audit, you will:

• Prepare monthly and quarterly reports that complies with the WorkSafeBC and Internal Audit report writing standards within timelines requirements
• Perform editorial review of all audit reports
• Review departmental monthly financial reports and compile various monthly statistics
• Manage the calendars and appointments of the Director of Internal Audit
• Assist in the coordination of meeting schedules, prepare agendas, arrange facilities, food, and beverages for various meetings, and room administration
• Arrange meetings and seminars, and make travel and accommodation arrangements, as required
• Provide administrative support to all members of the Internal Audit team
• Maintain SharePoint teamsite, Local Area Network, and audit management system
• Undertake non-routine special projects, some of which may be sensitive to departmental employees, as assigned.
• Build and maintain cooperative working relationships with a variety of individuals

Is this a good fit for you?

We’re looking for someone who can:

• Display a high degree of integrity and professionalism when handling confidential files and information
• Rotate through a variety of tasks and responsibilities
• Demonstrate attention to detail and accurately handle concurrent activities
• Demonstrate excellent written and verbal communication skills to a variety of groups and individuals
• Maintain a high level of customer service
• Demonstrate high degree of computer literacy
• Adapt, be flexible and learn quickly
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
• Use discretion, handle confidential and sensitive information, and resolve conflicts

Your experience and educational background:

• Completion of post-secondary education
• A minimum of three years of administrative experience supporting senior management and/or Director level operations
• Demonstrated ability to proficiently use Microsoft Office products, specifically Word, Excel, Outlook, PowerPoint, and Teams
• Other equivalencies may be considered

Application requirements:

Please send any additional application materials via email to by 4:30 p.m. on the closing date of the competition.

If you require an accommodation in the assessment process, please email (SM) at the time you submit your application.

Please note that we may be starting assessments prior to the posting closing date.

Who are we?

At WorkSafeBC, we’re dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We’re honoured to serve the 2.4 million workers and 245,000 registered employers in our province.

WorkSafeBC requires all employees to be fully vaccinated against COVID-19. In implementing the policy, WorkSafeBC will consider its obligations to accommodate those staff who are unable to be vaccinated.

We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.

Our benefits

Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, you’ll have access to services and benefits that can help you get the most out of work — and life. Learn more about .

WorkSafeBC has adopted a hybrid model offering opportunities to work remotely and onsite based on the operational needs of the position.

You will be required to successfully meet WorkSafeBC’s requirements with regards to a criminal record clearance.

This position is restricted to those legally entitled to work in Canada.

Thank you, in advance, for applying.

Click Here to Apply

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