Administrative Coordinator

Job title: Administrative Coordinator

Job description: Overview

Are you a seasoned administrative professional looking for a rewarding career? We have an exciting temporary opportunity in our People and Culture Division for an Administrative Coordinator to support our Director of Employee Health, Safety and Wellness. In this role, you’ll partner with the Director to build a strong team and fulfill a common vision. This position requires you to use a high level of discretion and tact in handling confidential and sensitive information. If you have administrative experience supporting Director level operations, proficiency in Microsoft applications, exceptional customer service, effective organizational skills, and can execute a high level of professionalism and confidentiality, consider applying for this exciting opportunity.

This is a position with an expected end date of December 30, 2022 where you will work primarily at home and may be required to work on-site once per week in the Richmond office.

We’ll be reviewing applications daily – don’t wait, apply today!

What you’ll do

As an administrative coordinator in Employee Health, Safety and Wellness, you will:

• Partner with the Director to manage programs and initiatives
• Maintain the Director’ calendars
• Organize tasks for the director by keeping track of deadlines and following-up on items with the Health and Safety management team
• Manage appointments, meetings, conferences and team events
• Record, organize and prepare complex and confidential reports upon request
• Arrange meetings with unions, departmental meetings, and divisional safety meetings
• Prepare joint health and safety committee meeting minutes
• Compose written responses, memos, minutes, presentations, and communications from both verbal and printed sources
• Create presentations, speaking notes, agendas
• Receive, screen and refer incoming calls from internal and external sources

Is this a good fit for you?

We’re looking for someone who can:

• Rotate through a variety of tasks and responsibilities
• Organize and prioritize with excellent time management skills
• Adapt, be flexible and learn quickly
• Synthesize information to summarize main points
• Communicate clearly and concisely, verbally and in writing, to a variety of groups and individuals
• Meet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detail
• Interact with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the Director
• Use discretion, handle confidential and sensitive information, and resolve conflicts
• Identify opportunities to improve systems and processes; recommend solutions and refer issues as appropriate
• Problem-solve proficiently, demonstrating initiative and resourcefulness

Your experience and educational background:

• Completion of Grade 12 and some post-secondary education is an asset
• A minimum of three years of administrative experience supporting senior management and/or Director level operations
• Strong working knowledge of MS Office products including Word, Excel, PowerPoint, and Teams
• Ability to type 45 WPM
• Other equivalencies may be considered

Application requirements:

Please be prepared to provide two written samples of documents you have self-authored. Examples of documents to submit include a letter, memo, email, report, and PowerPoint presentation slides with speaking notes. Please ensure there is only one type of each sample to offer a variety.

Please send any additional application materials via email to by 4:30 p.m. on the closing date of the competition.

If you require an accommodation in the assessment process, please email (SM) at the time you submit your application.

Please note that we may be starting assessments prior to the posting closing date.

Who are we?

At WorkSafeBC, we’re dedicated to promoting safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries and diseases occur, we provide compensation, and support injured workers in their recovery, rehabilitation, and safe return to work. We also work diligently to sustain our workers compensation system for today and future generations. We’re honoured to serve the 2.4 million workers and 245,000 registered employers in our province.

WorkSafeBC requires all employees to be fully vaccinated against COVID-19. In implementing the policy, WorkSafeBC will consider its obligations to accommodate those staff who are unable to be vaccinated.

We recognize that our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences, and which reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self. We encourage all qualified applicants to apply.

What’s it like to work at WorkSafeBC?

It’s challenging, stimulating and hugely rewarding. Our positions offer tremendous diversity and excellent opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important and so are the people we do it for.

Our benefits

Being part of WorkSafeBC means being part of a strong, committed team. Along with a competitive salary, you’ll have access to services and benefits that can help you get the most out of work — and life. Learn more about .

WorkSafeBC has adopted a hybrid model offering opportunities to work remotely and onsite based on the operational needs of the position.

This position is restricted to those legally entitled to work in Canada.

Thank you, in advance, for applying.

Click Here to Apply

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