Administrative Coordinator

Job title: Administrative Coordinator

Company: Congebec inc.

Job description: OVERVIEW

The Administrative Coordinator is part of the CEO Office team. With a high degree of initiative, judgment and discretion, the incubent performs a wide range of administrative and advisory duties and report to the Manager, Office of the President and CEO. The Administrative Coordinator also works in collaboration with the Senior Leadership Team members and assists with planning and coordinating organization wide programs, projects, and activities.

MAIN RESPONSABILITIES

Under the supervision of the Manager, the Administrative Coordinator will:

• Work closely and effectively with members of the Senior Leadership Team to keep them well informed of upcoming commitments and responsibilities, following up appropriately and facilitating plans and actions. T
• Oversee and participate in the coordination, preparation, and distribution of all Board-related matters, including Board meeting materials and presentations.
• Oversee and coordinate different strategic company initiatives, projects and working groups, some of which may have an organization wide impact.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
• Develop strong working relationships with executives and senior management for effective and smooth operations.
• Analyze operating practices and performance standards to create new systems or revise established procedures.
• The coordinator may also play the role of an event planner where they take responsibility for the logistics and theme of any given event.

EDUCATION AND PROFESSIONNAL EXPERIENCE

• Post-secondary education in business administration or related field.
• Three (3) to five (5) years’ experience working in a role supporting management.
• Or combination of equivalent studies/experience.

CORE COMPENTENCIES

• Strong organizational skills and a high level of autonomy and attention to detail.
• Ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrate sound judgment and ability to maintain confidentiality.
• Flexibility and the ability to work under pressure in a constantly changing environment.
• Strong interpersonal skills and the ability to build relationships with key stakeholders.
• Problem-solving skills and critical thinking.
• Bilingualism: English and French communication skills at a high level, both verbal and written.
• Ability to travel to different facilities in Canada as required.

Expected salary:

Location: Quebec City, QC

Job date: Thu, 08 Apr 2021 22:53:41 GMT