Administrative Coordinator – Surgical Services – Full Time – Markham Site

Job title: Administrative Coordinator – Surgical Services – Full Time – Markham Site

Job description: Land acknowledgement:

Oak Valley Health honours the traditional territory of the closest Indigenous communities, the Chippewas (chi-puh-waas) of Georgina Island and the Mississaugas of Scugog Island. The Haudenosaunee (Ho-de-no-shau-nee) and Anishinaabe (Ah-nish-in-ah-beh) have lived, worked and existed on this land from time immemorial. This land is covered by Treaty 13 signed with the Mississaugas of the Credit, and the Williams Treaty signed with many Mississauga and Chippewa bands.

Who you are:

• You encompass Oak Valley Health’s core values and live the words of respect, trust, commitment, compassion and courage
• You are a patient and/or client centered individual who performs at an exemplary standard
• You are a team player with excellent communication, critical thinking and prioritization skills

What We Need:

We are looking for a highly motivated, organized individual to provide administrative support to the Director of Surgical Services. Excellent engagement and communication skills are required with an understanding of financial procedures. Candidate will have view of highly confidential material and must display diplomacy, professionalism and political acuity. Some event sponsorship and planning as requested by the Director. Candidate will have the opportunity to illustrate strong technical, written and verbal skills as the Admin Coordinator supporting funding letters, meetings and time sensitive proposals.

Responsibilities will include:

• Coordinating and supporting multiple meetings: Preparing meeting materials (drafting agendas, preparing meeting packages, recording and writing minutes) while coordinating all logistics
• Drafting and composing various correspondence, reports, presentations and proposals on behalf of a committee or Director/Leadership team as required
• Managing the schedule of the Director including foreseeing conflicts, conference application/registration, and preparing expenditure reports
• Maintaining system policy manuals including tracking approvals and distribution; key system user of program specific software
• General admin duties including data entry, photocopying, filing and processing of incoming and outgoing mail; managing office supplies
• Processing, managing and follow-up of procurement requisitions including cheque requisitions, purchasing requisitions and employee reimbursements.
• Providing other support as required

What you bring to the role:

• Completion of an Undergraduate Degree in administration, business, or political science is required.
• Minimum 5 years of previous administrative experience is required.
• Proficient computer skills, using MS Office (Word, Excel, PowerPoint, Access); working knowledge of Meditech
• Must demonstrate high initiative and efficiency with attention to detail

• Well developed customer service focus with the demonstrated ability to work collaboratively within the team
• Excellent communication skills (both verbal and written) and the ability to demonstrate good public relations with staff and external partners
• Excellent organizational, time management, office management, problem solving and interpersonal skills
• Demonstrated good attendance record with the ability to maintain this same standard
• Demonstrated commitment to a healthy and safe workplace for self and others (staff, patients, families, etc.) by taking all reasonable precautions and working in compliance with hospital related policies, health and safety legislation and best practices and completing relevant mandatory education as required

Work schedule:

Primarily Days, Monday to Friday, 8 hour shifts,

Please note schedules may change due to operational needs.

Compensation:

Band Q: $34.54 – 40.51 per hour

Annual: $67.353 – $78,994.50

Who we are:

Oak Valley Health is one of Ontario’s leading community healthcare organizations. Across our two sites (Markham and Uxbridge) and Reactivation Care Centre (RCC), we provide high quality, patient-centred care to more than 468,000 patients each year. We offer diagnostic and emergency services and deliver clinical programs in acute care medicine and surgery, addictions and mental health, and childbirth and children’s services. We are also proud to be part of the Eastern York Region North Durham Ontario Health Team (OHT).

Our 542 physicians, 35 midwives, over 3,000 staff and 1,000 volunteers serve patients and families with an honoured to care mindset and are focused on delivering an extraordinary patient experience to the residents of Markham, Whitchurch-Stouffville, Uxbridge and beyond. We are dedicated to providing access to the right care, at the right time, in the right place by the right people and at the right cost. Are you ready to join us?

COVID Statement

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required). In order to provide you with fair & equitable accommodation, you must submit supporting medical exemption documentation or an affidavit detailing why your religion prohibits you from receiving the COVID-19 vaccine.

Oak Valley Health diversity statement

Oak Valley Health takes pride in serving some of Canada’s most diverse communities. We are committed to fostering an environment of equity and inclusivity where every person can work and receive care safely, openly and honestly. All qualified applicants will receive consideration and we encourage applications from Indigenous peoples, members of sexual minority groups, members of racialized groups, persons with disabilities, and all others who may contribute to the further diversification of Oak Valley Health. Furthermore, Oak Valley Health is committed to meeting the needs of all individuals in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. Should you require accommodations during the recruitment and selection process, please contact Human Resources.

We are honoured to be recognized as one of 3. We ranked within the top 150 organizations across the country. .

Required Skills

Required Experience

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