Administrative Coordinator – Trademarks

Job title: Administrative Coordinator – Trademarks

Company: Smart & Biggar

Job description: If you are considering a career in law and intellectual property, there is no better place to be than Smart & Biggar. With our remarkable domestic and international clientele-ranging from fast-growth companies in the high-tech industry, to mid-size Canadian companies and hundreds of international Fortune 500 companies-you will find yourself working on some of the most exciting, complex and commercially important IP matters in Canada.

Our Ottawa office is currently recruiting for an Administrative Coordinator to join our Trademarks Team. In this role you will work with a dynamic team to provide operational support for our Trademark agents and lawyers.

Given the pandemic, it is expected that the successful candidate will work from home until our offices have re-opened.

Responsibilities:

• Preparation of reminder letters to clients, paying of renewal fees and filing classification requests

• Monitoring and responding to deadlines, and other time sensitive matters

• General administrative duties including time entry, preparation of billings and file management

• Responding to clients, CIPO and other parties

• Organizing and maintaining daily calendar of tasks

• Creating tasks in our electronic task management software

• Directing inquiries and incoming e-mails to relevant parties, if needed

• Other duties may be assigned or amended as required.

Qualifications, competencies and experience:

• Some post-secondary education

• 2 plus years of administrative experience in a professional services environment. Previous experience in legal area or intellectual property will be considered an asset

• Familiarity with Trademark filing practices and procedures

• Excellent interpersonal and communication skills, including the ability to deal directly with clients and all levels of staff. This role is English essential, but French language skills would be an asset.

• A great team player with the ability to prioritize a large workload

• Excellent attention to detail, highly organized and proactive

• Highly proficient in MS Office and ability to learn new software and technology quickly

Smart & Biggar offers a comprehensive total rewards package including:

• A competitive compensation structure based on transparency, clarity and fairness
• A flexible benefits program
• Personal days to help balance personal and professional commitments
• Employee referral program

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession. We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Other details

• Pay Type Salary

• Ottawa, ON, Canada

Expected salary:

Location: Ottawa, ON

Job date: Thu, 08 Apr 2021 22:37:15 GMT