Administrative Lead

Job title: Administrative Lead

Job description:

• The Administrative Lead is responsible for overseeing the daily operations of reception and front of house at Greystone TCU, ensuring that staff perform their duties in an appropriate manner and that visitors are aware and follow the appropriate infection prevention and control protocols. The Administrative Lead has supervisory responsibilities of all receptionists as well as Screeners as well as oversees the ordering of office supplies, refreshments and other related items.

DUTIES AND RESPONSIBILITIES

• Oversee and manage receptionists and screeners
• Ensures front of house is well-maintained and ensure all employees and visitors are appropriately screened and comply with all IPAC procedures
• Field complaints and address concerns from stakeholders, visitors
• Participate in the recruitment and training of new employees
• Purchase, and distribute office supplies, maintain requests and packing slips as required
• Maintain coffee and other refreshment orders and ensure items are delivered in a timely manner
• Create, organize and maintain schedule for employees at reception
• Administer and process all petty cash transactions, maintain petty cash float, prepares reimbursement claims as required
• Liaise with and manage vendors as required
• Prepares employee ID badges for new hires
• Maintain keys and track access to various locations within the building
• Oversees in and outgoing mail and courier packages
• Maintain screening and IPAC documentation as required
• Perform other duties as assigned

Qualifications

Education:

Minimum – Secondary School Diploma; completion of an Administrative Assistant training program is preferred.

Experience: Previous experience as an Administrative Assistant or Lead.

Other Skills and Abilities

Exceptional customer relations and teamwork skills; proficiency in Windows applications, database management, e-mail and the internet; administrative or executive level writing skills; demonstrated ability to establish priorities, handle multiple tasks and work independently and as a team member; strong commitment to continual learning; fluency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients.

Internal candidates must have a proven ability to complete administrative tasks, deal with customers and have consistently shown above average initiative. Successful candidates must complete a three month probationary period specific to the position.

Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of hire. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.

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