Administrative Professional

Job title: Administrative Professional

Job description: BE authentic. BE influential. BE the expert. Be all that and more at Colliers.

At Colliers, we help leaders succeed by helping them build amazing workplaces, businesses and communities around the world. We do this by thinking differently, sharing innovative ideas and offering a unique and collaborative workplace where you can succeed.

Who you are

As an Administrative Professional you will coordinate key meetings, events and projects, manage and track correspondence, calendar management and communications to the team. This unique position requires a superior approach to service excellence and team collaboration.

You are equipped with superb written and oral communication skills, analytical skills, planning skills with the ability to function effectively with minimal direction. You are a problem solver and can extrapolate and drive projects to successful, timely completion. You anticipate future needs and are a key team member helping executives stay on top of near term and long term projects and tasks. Sound like you? Apply now.

What you bring

A minimum of 2 years of administrative or business experience in a fast-paced professional services environment supporting executives.

Advanced proficiency in Microsoft Office applications (Word, Excel, and PowerPoint).

Propensity to deliver service excellence along with clear, concise verbal and written communication.

Demonstrated experience with project management.

Ability to maintain highest level of confidentiality and professionalism.

Ability to process instructions and successfully execute on projects from start to finish, meeting critical deadlines.

Bonus skills and experience

Commercial real estate experience.

Experience working with Adobe InDesign.

What success looks like

You will provide a high level of administrative support to Executive(s) and department(s) in a variety of settings. You will act as a liaison between Executive(s) and Department(s) and other key personnel.

You will handle sensitive and highly confidential information for executive(s) relating to the company, employees, compensation, etc.

You will prepare written reports and communication to internal and external business partners and professionally interact with same.

You will interact extensively with Support Staff and Sales Professionals to maintain a culture of high standards and collaboration amongst others in the company.

You will manage calendars and schedules for senior team members (conference calls, internal/external meetings, travel, etc).

You will handle company-related expenses in a timely manner to ensure proper reimbursement. Manages expense report approval process for executive(s).

You coordinate meetings, organize and schedule large and complex activities such as cross-functional events, business travel, conferences and department activities.

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BE who you are and what you want to be with Colliers. We’d love to meet you. Apply today to join our team.

Direct applicants only please, no agencies.

Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants’ disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.

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