Administrative / Project Assistant

Job title: Administrative / Project Assistant

Company:

Job description: We are a small but rapid growing business situated between Nelson and Castlegar. ICF Distributors, Forming Supply Renters, Concrete and Landscaping Contractors, we pride ourselves as being the best in the industry by providing excellent service and a high level of quality work. Our values include integrity, respect and dependability.

Ideal Candidate: The ideal candidate thrives in a casual environment, takes initiative and enjoys wearing many hats in a busy office atmosphere. This position requires an enthusiastic individual who presents a professional demeanor and a positive attitude with high attention to detail.

Job Overview: As a key member of Rokform’s dynamic team, you will provide Administrative, Bookkeeping and Project Management assistance to department Managers and Leaders. You will often be the first point of contact for all clients, providing exceptional customer service.

Interpersonal Qualifications

• Ability to provide organization, coordination and administration assistance to all of our departments
• You are detailed and efficient in everything that you do
• Highly organized, possess effect time management skills and ability to work effectively under pressure, meet demanding deadlines and manage changing priorities
• Ability to develop, nurture and maintain strong relationships with clients, in person, over the phone and email
• Excellent communication skills
• Self starter and able to work independently
• A strong willingness to learn and grow with us

Duties and Responsibilities

• Answer incoming calls & e-mails in a friendly and professional manner; addressing customer needs directly and/or referring calls to the appropriate manager.
• Schedule customer estimates, jobs and meetings, ensuring all parties are well informed and available
• Work with field staff to monitor and manage daily time sheets; ensuring they are completed with accuracy.
• Responsible for providing administrative support including composition of routine correspondence, photocopying, scanning, and preparation of written materials
• General A/P and A/R bookkeeping data entry
• Accept payments and issue receipts
• Creating and maintaining customer accounts and files
• Creating and maintaining accurate and complete job file information
• Assist project Managers with the creation of quotes, estimates, work orders and job costing analysis
• Responsible for keeping common areas tidy and supplies stocked
• Other misc. admin duties/projects as assigned

Education and Experience

• 2 yr Business Diploma and or an equivalent combination of education and experience (Preferred)
• 1+ years of experience in an administrative and bookkeeping role
• Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) and the ability to type 50+ words per minute accurately
• Enjoys customer service and has a professional phone demeanor
• Strong administrative and clerical skills
• Knowledge of Sage Accounting is beneficial
• Experience working in the construction industry is beneficial

Benefits

• Comprehensive Benefit Package
• Casual work environment
• Fun, Positive work environment

To be considered for an interview, please apply with full cover letter and resume. Job start date is asap.

Expected salary: $18 – 22 per hour

Location: Castlegar, BC

Job date: Thu, 18 Mar 2021 05:18:41 GMT