ADMINISTRATIVE SECRETARY

Job title: ADMINISTRATIVE SECRETARY

Job description: Present on 5 continents, the LCI Education network has 23 higher education campuses and some 3,000 employees who train more than 17,000 students each year throughout the world. As a member of the network, LaSalle College offers professional, college and pre-university training. Located in the heart of downtown Montreal, it is the largest bilingual college in North America. It has 6 specialized schools offering more than 60 programs: Fashion, Arts and Design; VFX and Video Games; Hospitality and Tourism; Management and Technology; Human Sciences and Techniques; and Online Training.

Summary of the position

Under the authority of the School’s director, the main role of the administrative secretary is to perform the various functions of a school secretariat, including customer service to students, which is a large part of his/her responsibilities, and the coordination of the secretariat’s administrative work.

Greet, inform and direct students at the school’s front desk via telephone and internal messaging;

Maintain the agenda of the people with whom he/she collaborates and organize activities related to their internal or external meetings;

Compose documents, design and write memos and routine correspondence;

Research and prepare synthesis of complex problems and issues;

Maintain and monitor deadlines;

Maintain and monitor deadlines; Take minutes of meetings and follow up as required. Communicates information within his/her area of expertise;

Maintains data that affects departmental budgets and produces reports as requested according to established procedures;

Advise staff on administrative language and on the presentation to be adopted in correspondence and in the documents to be produced;

Participates in the development of the college filing system and is responsible for the department’s document management;

Use the information and communication technology tools at his/her disposal in relation to the work to be done;

As needed, perform any other related tasks.

Required qualifications

Hold a Diploma of Vocational Studies (DVS) with an option related to this position or an attestation of studies whose equivalence is recognized by the competent authority;

Minimum of four (4) years of experience relevant to the position.

Job Requirements

Beyond the basic requirements, you will enjoy this position if you enjoy dealing with students and are committed to their success and college life. Communication skills and an appreciation for teamwork are also essential to this role.

Excellent front-line customer service skills;

Excellent oral and written expression and comprehension in French and English;

Dynamic and energetic;

Knowledge of educational administrative procedures is an important asset;

Advanced knowledge of software used (Word, Excel and Outlook);

Knowledge of CLARA software is desirable;

Excellent team player.

BENEFITS

A career in an educational network of 23 campuses on 5 continents;

Work schedule of 35 hours per week, depending on operational needs;

12 holidays and 6 sick days/year;

Group insurance program;

Pension plan;

Free yoga and cooking classes (currently online);

Physical activity reimbursement;

On-site daycare;

Public transportation nearby;

Access to an international network;

A job in downtown Montreal, near green spaces;

Certified Green Cegep of Quebec Employer, Excellence level;

Salary range for unionized positions: $21.14/hour to $24.38/hour

Please apply on our career site by clicking on apply!

Only selected candidates will be contacted.

We are an equal opportunity employer and invite applications from visible minorities, ethnic minorities, aboriginal peoples and persons with disabilities.

Adapted measures or tools can be offered to people with functional limitations (physical, hearing, visual, etc.) or in relation to their disorder (learning, mental health, neurological, etc.). We invite you to make a request if necessary.

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