Administrative Secretary

Job title: Administrative Secretary

Job description: Requisition ID: 346520

Position Number: 20044895

Posting End Date: October 20, 2023

City: Winnipeg

Site: St. Boniface Hospital

Work Location: St. Boniface Hospital

Department / Unit: Dhingra – Startup

Job Stream: Non-Clinical

Union: Exempt-OT

Anticipated Start Date – End Date: ASAP – 09/17/2024

Reason for Term: Other Leave

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary is commensurate with education and qualifications.

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under general supervision and while demonstrating a commitment to the Mission, Values and Management Philosophy of St. Boniface General Hospital, the ADMINISTRATIVE SECRETARY is responsible for providing secretarial and administrative support to an individual(s) and/or a department in a clinical or administrative area within the hospital.

Experience

• Two(2) years secretarial experience preferably in a hospital or other health care setting.

Education (Degree/Diploma/Certificate)

Clinical Positions

• Grade XII or recognized equivalent.
• Successful completion of a recognized medical secretarial program.
• – or –
• Successful completion of a recognized secretarial or administrative secretarial program, plus successful completion of a recognized medical terminology course.

Non-Clinical Positions

• Grade XII or recognized equivalent.
• Successful completion of a recognized secretarial or administrative secretarial program.

Qualifications and Skills

• Keyboarding speed: 55 wpm
• Knowledge of computer systems and proficiency in the use of current and related software including spreadsheets, databases, word processing, powerpoint, internet and email applications.
• Knowledge of University administrative procedures would be an asset in clinical areas.
• Ability to read, write, speak and understand French may be a required in certain positions.
• Ability to take shorthand may be required in certain positions.
• Ability to read, write, speak and understand English.
• Ability to retain information which is of a confidential nature.
• Ability to work independently with minimal supervision.
• Good interpersonal and communication skills.
• Ability to meet deadlines.
• Ability to work with accuracy.
• Mathematical aptitude.
• Mature, professional manner.
• Ability to organize and prioritize workload.
• Ability to work with initiative.

St. Boniface Hospital is committed to empowering a workforce that welcomes and celebrates diversity by fostering culturally safe places for all employees. We strive to celebrate our diverse workforce and the outstanding work we do every day.

This term position may end earlier as outlined in the Employee Handbook.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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