Administrative Secretary – Cardiac Sciences

Job title: Administrative Secretary – Cardiac Sciences

Job description: Requisition ID: 319315

Position Number: 20011071

Posting End Date: August 10/2022

City: Winnipeg

Site: WRHA Corporate

Work Location: Winnipeg Corporate

Department / Unit: Cardiac Sciences Program

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

The Administrative Secretary provides administrative support to a multidisciplinary team environment. Reporting to the Manager or delegate, the Administrative Secretary provides general administrative support for program staff and physicians, data entry, word processing, faxing, photocopying, filing, mail distribution, and a variety of other duties as required. The incumbent will contribute to a respectful work environment and participate in workload sharing with the Cardiac Sciences administrative support team.

Experience

• Two years directly related experience preferred.
• Experience scheduling and coordinating meetings preferred.
• Ability to record and prepare minutes and agendas preferred.
• Previous healthcare experience would be an asset.

Experience with email and computerized calendars.

Data entry experience with knowledge in Accuro and EPR would be an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education Manitoba standards, required.
• Successful completion of a recognized medical secretarial program required.

Completion of a recognized medical terminology course. * A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Excellent verbal and written communication skills.
• Ability to prioritize a large workload and independently complete a variety of secretarial duties.
• Ability to work in a fast paced environment.
• Demonstrated problem-solving skills.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.

Physical Requirements

• Required to work for long periods of time at a computer.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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