Administrative Services Clerk (Onsite)

Job title: Administrative Services Clerk (Onsite)

Job description: About FirstService Residential:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Experience being part of a high-performing team with a fulfilling career in property management with FirstService Residential.

Job Overview:

The Administrative Services Clerk plays a pivotal role in ensuring the smooth operation of office activities by managing document scanning and organization, handling incoming and outgoing mail, performing data entry tasks, maintaining mailroom supplies, and assisting with various administrative responsibilities. This position also involves managing postage-related activities and collaborating with other teams to support efficient administrative and office operations flow.

This position is a great entry level role for those looking to start an exciting administrative career in a new industry.

Key Responsibilities:

• Organize and update file boxes in storage facility, including sorting, Excel maintenance, and coordinating drop-offs/pickups
• Receive, sort, and distribute incoming mail to appropriate recipients or departments
• Handle outgoing mail, including Canada Post pickup, courier arrangements, and postage machine operation
• Perform CSS Smartsheet tasks such as filing, saving, uploading, and document verification.
• Engage in various data entry activities
• Maintain mailroom supplies, room organization, and postage records, including yearly rate verification
• Manage spreadsheets for postage and recoveries
• Assist with projects, photocopying, printing, shredding, welcome package reviews, and support other administrative and operational teams as needed

Key Qualifications:

• Clerical or Customer Service Experience is considered an asset
• All internal candidates must have demonstrated the ability to be flexible, proactive, and reliable
• Good knowledge of MS Word, including documents formatting
• Good knowledge of all Microsoft applications
• Attention to detail, including sufficient knowledge of spelling and grammar
• Proven ability to build collaborative relationships within the organization

What We Offer:

As a full-time associate, you will be eligible for employer paid health & dental, paid time off benefits, access to our Employee Assistance Plan, and Tuition Reimbursement Program.

Compensation:

$36,500 – $37,500 per annum.

Please ensure to include a copy of your resume, highlighting your qualifications and the reasons why you think you would be a good fit for our company.

Please ensure your resume has a valid number and email address you can be reached at.

FirstService Residential is proud to be an equal opportunity workplace. It is our policy to promote equal employment opportunity for all current and prospective associates. This applies to all employment-related matters, including the recruitment process, hiring decisions, compensation and benefits. We are committed to providing and maintaining a working environment that is based on respect and preserves the dignity and rights of everyone in the organization. If you have questions before or during the application process about our equal opportunity workplace, please reach out to our Recruitment team.

IN2018

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