Administrative Services Coordinator

Job title: Administrative Services Coordinator

Job description: The Town of Newmarket is committed to taking every precaution reasonable in the circumstances for the protection of the health and safety of workers from the hazard of COVID-19. As a condition of being hired by the Town, employees including students and volunteers are required to be fully vaccinated with a Health Canada or World Health Organization approved COVID-19 vaccine series, unless legally entitled to accommodation under the Ontario Human Rights Code. Reference Vaccination Policy.

Secondment – Up to 12 Months

Under the direction of the Commissioner, Development & Infrastructure, the Administrative Services Coordinator is responsible for the overall coordination to all areas of the Commission with respect to administrative functions; coordinates administrative coverage for the Commission including consistency of administrative practices; acts as liaison between Customer Service Centre and the Commission responding to queries and assisting with cross-commission communication. Provides administrative support to the Commissioner in Development & Infrastructure Services, conducting research, providing reports and maintaining files.

Job Requirements

• Post secondary formal academic training in public or business administration or related discipline in addition to progressive experience or an equivalent combination of education and experience.
• Demonstrated senior administrative experience in a municipal environment.
• Working knowledge of the various aspects of municipal government and applicable legislation and an understanding of the other various levels of government and their relationship to the municipality, including regional,provincial and federal levels.
• Demonstrated ability to work as a team leader as well as the ability to work not only in a confidential manner but independently and with minimum supervision to meet deadlines and perform multiple tasks in a flexible and efficient manner .
• Proficiency in the use of computer applications such as Microsoft Office (Word, Excel, Outlook), and other aspects of an automated office environment.
• Working knowledge of Class, CRM (Heat Tickets) and JD Edwards (Purchase Orders, Work Orders, etc.).
• Excellent organizational and communication skills; with demonstrated time management skills and ability to prioritize; strong interpersonal, public relations, problem/complaint resolution and administrative skills with respect to confidentiality.
• Ability to deal courteously and effectively with Council, developers, consultants, other levels of government, other departments, staff and the general public.
• Excellent research skills to support the completion of information and assist in the preparation of reports and correspondence (i.e. utilizing the Town’s database to search past reports and history; also utilizing the internet to obtain information for Commissioner reports on Development & Infrastructure Services matters).
• Class G driver’s license in good standing and reliable vehicle to use on company business.

The Town of Newmarket is committed to accommodating all applicants in accordance with the Ontario Human Rights Code for all employment activities including the recruitment process.

Additional Information

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