Administrative Specialist

Job title: Administrative Specialist

Job description: Agilus is recruiting for an Administrative Specialist in the Education field in Calgary, Alberta. Reporting to the Team Lead, Administrative Operations the incumbent is primarily responsible for assisting and supporting the International IC team drive and bring focus to operational excellence A typical day:

• First point of contact in the IC – front desk. Ensure that all students, visitors and staff feel welcome and heard upon arrival in the Centre. Refer to appropriate campus supports when necessary. Sustain a professional and organized reception area for students, guests and staff. Ensure that information racks are complete and that the front area and boardroom are tidy
• Provide support to manage calendars for the Director and Team Lead, Administrative Operations. Book appointments for learners with the appropriate staff.
• Respond to enquiries from current and potential learners in person, by email or phone and triage responsibility to the appropriate International staff when required
• Ensure promotional materials are stocked and available for potential learner meetings.Prepare meeting agendas for IC team meetings. Provide meeting minutes with action items in a timely manner
• Provide administrative support for events and projects, which may include but are not limited to booking rooms, ordering catering, sending emails etc. Complete a monthly inventory of supplies and order as required
• Coordinate onboarding for new employees – order keys, set up computer accounts. Coordinate Student Assistant onboarding and training. Receive and manage incoming and outgoing mail and deliveries. Receive and process letter requests
• Support all Centre members accordingly; this includes printing and photocopying and specific tasks and requests from team members
• Process FOIP forms into Banner and save in appropriate location. Administer Study Insured payment for all international students, reporting for leadership to evaluate

Successful candidates will have:

• Business Administration or related field bachelor degree, diploma or certificate
• Outstanding verbal and written abilities and exceptional interpersonal skills and cross-cultural awareness.
• +3 years of experience in similar roles (customer service, administrative)
• Ability to function in a team environment while having a high degree of self-direction
• Strong Computer skills: Microsoft Office, excel, word, MS team
• Banner experience (preferred)

Total rewards:

• 4-5 months contract assignment (possibility of extension)
• Weekly payment including 4% vacation pay
• Opportunity to learn and work in company leader in the education sector
• Central location, with excellent access to transit
• Shift Hours: 8:00am – 4:30pm
• Pay Rate: $22

Interested? Please apply directly online by email Agilus would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive; we may only be able to respond directly to those candidates being selected for an interview.We encourage you to visit agilus.ca regularly or subscribe to our email alerts at as new exciting employment opportunities become available daily.

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