Administrative Support IV

Job title: Administrative Support IV

Job description: Your Opportunity:

Reporting to the Parking Services Site Manager, the incumbent performs the following duties including others as directed by management: Coordinate the administration of parking privileges to AHS staff, patients and visitors. Provide administrative support to the Parking Manager. Process payroll, daily work orders and invoice payments. Create and maintain parking operational reports, cash handling reports and other financial records including department and contractor invoicing. Create, prepare, maintain and analyze Excel Spreadsheets and maintain and analyze Access database files. Manage parking information using the AHS ePeople and T2 systems. Generate requisitions using the Oracle system. Parking deduction entry using ePeople. Generate daily work orders as required. Create, maintain and monitor site parking violation data and reports. Order and monitor general office supplies, placard inventory and operational supplies. First contact for equipment problems, violation appeals and unique parking requests. First contact for hospital security and contracted booth attendants. Prepare physician, contractor and non-AHS parking invoices. Track and reconcile monthly, quarterly and annual revenue and expenses using ePeople, T2 Systems and Excel. Perform and manage audit data reviews to meet scheduled deadlines. Analyze financial and operational data and recommend improvements to the Parking Manager. Facilitate calls to collect unpaid parking citations and parking fees. Coordinate situations involving towing vehicles. The employee would need to make on the spot decisions based upon the information provided. The majority of issues are customer service based.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Parking Services
• Primary Location: Foothills Medical Centre
• Multi-Site: Not Applicable
• FTE: 0.00
• Posting End Date: 18-AUG-2022
• Employee Class: Casual/Relief
• Date Available: 12-SEP-2022
• Hours per Shift: 7.75
• Length of Shift in weeks: Varies
• Shifts per cycle: Varies
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $25.24
• Maximum Salary: $30.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields. Additional Required Qualifications:

Grade 12 Diploma. Intermediate knowledge of MS Word, Access and Excel. 2+ years experience in cash handling. 1+ years customer service experience. 2+ years of working experience in an environment dealing with irate customers. Knowledge of PCI compliance. Ability to walk 1-3kms. Ability to lift 11.34 (25lbs). Preferred Qualifications:

1+ year experience handling collections calls for unpaid citations, and parking fees an asset. 1+ years experience working at a License Registries an asset. Minimum 1 year experience working with a parking service. Knowledge of parking equipment reporting systems an asset. Knowledge of AHS ePeople and Oracle systems an asset. Knowledge of T2 Systems software and web interface an asset. 1+ years experience in business bookkeeping/accounting. 1+ years experience in financial auditing.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

Click Here to Apply

Source: