Administrative Support IV

Job title: Administrative Support IV

Job description: Your Opportunity:

Reporting to the Director of Quality, Safety, and Education, the Administrative Assistant IV provides high level and comprehensive administrative support to the director and team of provincial managers. The incumbent is responsible for providing moderately complex secretarial and administrative support and is expected to ensure the effective and efficient management of a broad range of responsibilities. The incumbent is required to coordinate a wide variety of initiatives and issues and act as a direct resource to the Director and portfolio managers. The individual must provide a high standard of interpersonal communication and demonstrate confidentiality, flexibility and initiative. The incumbent will be required to manage urgent requests and ensure responses are provided in a timely manner, deal with both non-routine and standard assignments, and be required to use independent judgement in interpreting guidelines to meet objectives and problem solve. Advanced levels of Microsoft Office and SharePoint management are required to manage processes, tasks, and record management for the portfolio.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Diagnostic Imaging
• Primary Location: Seventh Street Plaza
• Location Details: Eligible to work remotely within Alberta
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 19-OCT-2023
• Employee Class: Regular Full Time
• Date Available: 01-DEC-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

Diploma in Business administration or related field. Five years of experience in similar department or field that demonstrates progression of responsibility. A demonstrated clear pattern of professional and personal development. Formal training and demonstrated advanced levels of Microsoft Office programs, and SharePoint. Strong track record of establishing and maintaining effective working relationships. Excellent communication skills including formatting, grammar, syntax and proofreading skills. Demonstrated ability to prioritize workload and produce high quality work under pressure while ensuring that all deadlines are met. Excellent planning, organizational and time management skills. Preferred Qualifications:

A working knowledge of: Alberta Health Services systems, structure, and processes. Ability to lead change and create innovative solutions for complex and diverse issues. General office policies and procedures including, but not limited to, financial policies, electronic communication requests system, Freedom of Information and Privacy (FOIP), human resources and expense claims systems.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy

Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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