Administrative Support IV

Job title: Administrative Support IV

Job description: Your Opportunity:

This position will use the Environment for Scheduling Personnel (ESP) scheduling application program and work with written established staff scheduling process to complete complex and often urgent staff scheduling tasks within short timelines. Attention to detail is crucial. You will need to adapt to frequent interruptions and shifting priories, as you unsure that employees are scheduled appropriately and employee pay data is captured in accordance with AHS policies, procedures and collective agreement provisions. Your technical and interpersonal communication skills enable you to provide outstanding customer service to valued clients and help with training and orientation of new staff. As the successful Scheduler you key responsibilities will include filing pre-booked and immediate shifts that result from staff vacation, leave of absence, illness and education leave, anticipating staffing needs and informing managers of shifts that require further attention entering data for payroll, providing scheduling reports detailing records and compiling/providing statistical information. Your people skills will be key in developing trusted relationships. Effective interdisciplinary communication with clients and prioritizing with a patient focused mind-set.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Staffing Office
• Primary Location: Sturgeon Community Hospital
• Multi-Site: Not Applicable
• FTE: 0.70
• Posting End Date: 10-JUN-2022
• Temporary Employee Class: Temp P/T Benefits
• Date Available: 20-JUN-2022
• Temporary End Date: 29-AUG-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 12
• Shifts per cycle: 42
• Shift Pattern: Days, Evenings, Weekends
• Days Off: As Per Rotation
• Minimum Salary: $25.24
• Maximum Salary: $30.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields. Additional Required Qualifications:

Demonstrate leadership skills. Must have Completion of the following courses: Workforce ESP Timekeeper; E-People Timekeeper Basics; HRSS Tk 101. Collective Agreement for timekeepers Minimum of three years current experience working with ESP (Environment for Scheduling Personnel) in staffing services including scheduling, timekeeping and payroll. Must have experience working in a unionized health care environment, knowledge of applicable collective agreements. Preferred Qualifications:

Minimum three years customer experience. Minimum three years scheduling experience. Knowledge and efficient operation of Microsoft Outlook, Word and Excel. Demonstrated coaching and mentoring experience.

Please note:

All postings close at 23:59 of the posting end date indicated.

Hiring Requirements:

The following must be provided prior to your first day of work:

Security Screening: Satisfactory criminal record check and/or Vulnerable Sector Search. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

COVID-19 Immunization: Proof of full immunization against COVID-19. Full immunization status is achieved when 14 days have passed after the second dose of a two-dose vaccine, or the first dose of a single-dose vaccine. See our for additional information.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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