Administrative Support IV

Job title: Administrative Support IV

Job description: Your Opportunity:

As an Administrative Support IV, you are an integral part of the North Zone Emergency Medical Services team. Under the direction of the Workforce Planning Supervisor, you will be accountable for the day to day administration and operation of pre-determined staff scheduling processes. You will liaise with area supervisors, full-time, part-time, and casual staff to fill shifts due to vacation, leave of absence, illness, education, etc. In the Administrative Support IV position, you will be responsible for staff scheduling tasks with short time lines. You will be required to anticipate staffing needs, and communicate to area leadership about shifts that require further attention. You will also assist with office procedures that support the more complex scheduling and timekeeping procedures. You will be required to follow pre-booking guidelines, perform timekeeping and data entry for payroll, and be able to run reports as requested by managers to assist in their decision making about staff scheduling. You will need a strong sense of customer service and attention to detail to be successful in this role. Hybrid remote work model available; location within North Zone. In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable and is payable on an hourly basis for all hours paid at the basic rate of pay. Location within North Zone; hybrid remote work model available.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Emergency Medical Services Workforce Planning
• Primary Location: Grande Prairie EMS
• Multi-Site: Not Applicable
• FTE: 0.00
• Posting End Date: 03-AUG-2022
• Employee Class: Casual/Relief
• Date Available: 15-AUG-2022
• Hours per Shift: Varies
• Length of Shift in weeks: Varies
• Shifts per cycle: Varies
• Shift Pattern: Days, Evenings, Nights, Weekends, On Call
• Days Off: Other
• Minimum Salary: $25.24
• Maximum Salary: $30.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields. Additional Required Qualifications:

Experience in scheduling and payroll/admin roles in an EMS organization of significant size and complexity. Experience and competency working with Telestaff, payroll and e-People functions. Minimum one year staff scheduling experience. A working knowledge of the various applicable collective agreements and pay codes. A strong working knowledge of Microsoft Office. Preferred Qualifications:

As required.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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