Administrative Support IV – Physician Compensation

Job title: Administrative Support IV – Physician Compensation

Job description: Your Opportunity:

The Assistant is a junior member supporting the Physician Compensation & Planning Office with a strong focus on Clinical Alternative Relationship Plans (cARP). The Assistant often represents Medical Affairs as the first point of contact and must have a strong understanding of the various roles, and functions within the portfolio, as well as, a high level of understanding of AHS, standards, systems, and processes. To be effective, the incumbent must exercise critical thinking, problem solving, confidentiality, and autonomy. The Assistant reports to the Manager – Medical Affairs and provides a full scope of time-sensitive, and confidential, administrative and business support by working collaboratively in an integrated office environment, including: Administrative support: reviewing and responding to or escalating correspondence, submissions, and inquiries from internal and external stakeholders. Composing contracts and other documentation from templates. Facilitating signatures process for requisitions and documentation: confirming pre-requisites, identifying and resolving deficiencies and discrepancies, and coordinating and tracking workflow. Broad support to other team members and stakeholders. Analytical support: researching information, consolidating data into reports, validating and entering data into databases, running queries, and distributing reports and documentation. Record retention: filing, scanning, organizing, and archiving.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Department: (SPT) PHYSICIAN RENUM ADMIN
• Primary Location: Southport Tower
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 08-APR-2022
• Employee Class: Regular Full Time
• Date Available: 18-APR-2022
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $25.24
• Maximum Salary: $30.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields. Additional Required Qualifications:

Demonstrated advanced proficiency in the use of personal computers and various network and software applications (Outlook (calendar & email), Word, Excel, Power Point, Access). Strong skills working with databases including: configuration, analysis, query design, and issues resolution. Typing 60-70 wpm including alphanumeric data entry. This position works with detailed data and high volumes of information so must have a keen attention to detail, strong organizational skills, and must put care into ensuring accuracy and compliance with governing policies, rules, and processes. Demonstrated analytic problem-solving and decision making skills are necessary to anticipate, identify, and independently recommend appropriate actions to complex administrative problems. Using good judgment to make independent decisions and work without direct supervision. Strong, effective communication skills in managing confrontational, confidential and problem-solving situations, often as first contact on behalf of the program and department. Work performed is confidential and sensitive in nature and therefore requires discretion and tact when dealing with all levels of staff. Ability to work in a collaborative and team environment. Ability to work effectively with minimal direction. Flexibility/adaptability to management styles. Customer service focus. Preferred Qualifications:

3 to 5 years administrative experience in a hospital/multidisciplinary medical institution with a strong understanding of the complexities of medical affairs and clinical operations. Knowledge of Alberta Health Services systems and processes including policies, legislation, Accounts Payable, and Clinical ARPs is an asset.

Please note:

All postings close at 23:59 of the posting end date indicated.

Hiring Requirements:

The following must be provided prior to your first day of work:

Security Screening: Satisfactory criminal record check and/or Vulnerable Sector Search. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

COVID-19 Immunization: Proof of full immunization against COVID-19. Full immunization status is achieved when 14 days have passed after the second dose of a two-dose vaccine, or the first dose of a single-dose vaccine. See our for additional information.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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