Administrative Support Officer (Part-time)

Job title: Administrative Support Officer (Part-time)

Job description: The Administrative Support Officer is the first point of contact for Magna School for the Skilled Trades within the Faculty of Applied Science & Technology. Reporting to the Associate Dean, the incumbent provides front line administrative, organizational and clerical support to students, faculty, and staff for the day-to-day operations and special activities within the School. The Administrative Support Officer plays an important role in planning, decision-making, and organizational processes. The incumbent ensures accuracy of program and student information, and provides and important link with agencies, organizations and individuals, both internal and external to Sheridan. The incumbent helps organize and co-ordinate School projects, and special events.

What You’ll Be Doing

• Responding to phone, in-person and email inquiries and directing students and visitors to appropriate people and offices (i.e. One Card office, OTR, International Office, Coop Office, Counselling Office, Student Advisement Office, etc.);
• Managing and producing reports using PeopleSoft, DCU and Enterprise;
• Preparing, editing, and proofing correspondence, invoices, presentations, reports, and related materials;
• Distributing and processing mail and co-ordinating activities to support operational flow of business;
• Scheduling, booking rooms, confirming appointments and meetings for the Associate Dean, Program Coordinators, and other Faculty/Staff as requested;
• Setting up and maintaining manual and computerized information filing systems;
• Ordering and maintaining office supplies, including supplies for pre-apprenticeship programs;
• Coordinating with the OTR to prepare on-boarding documents for apprenticeship programs;
• Recording minutes for school meetings;
• Fulfilling print centre requests for purposes such as program maps and cell sheets for open house, awards and other ceremonies, etc.;
• Compiling and organizing reports and records for accreditation;
• Performing other related duties as assigned.

About You

You have excellent oral and written communication skills.

You enjoy balancing many different tasks and can prioritize multiple projects while staying organized and maintaining a high level of attention to detail.

You use your interpersonal skills to build working relationships and provide excellent customer service.

The successful candidate(s) will also meet the following:

• 2-year diploma in Social Sciences, Business Administration, Business, Public Relations, or a related field, along with a minimum of 1-year practical experience in an educational, customer service or business environment. (equivalency will be considered).
• Knowledge of PeopleSoft is considered an asset.
• Knowledge of Microsoft Office Suite: Excel, Outlook, Word.

Who We Are:

Every member of the Sheridan community is passionate about the transformational role we play in people’s lives. Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World ( ), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.

• For more information, visit:

Other Details

Faculty/Department: Faculty of Applied Science and Technology

Campus Location: Davis (may be assigned activities at any Sheridan campus). This position is currently working on-site.

Reference #: J1023-0954

Employee Group: Part-time Support – Temporary

Hourly Rate: $21.41 + 4% in lieu

Hours/Week: 24

Hours: 9:00 am – 4:30 pm, Wednesday – Friday

Application Deadline: October 23, 2023

Application Details: This is a temporary part-time position that may continue up to March 15, 2024

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.

Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.

Sheridan is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact

You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.

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