Administrative technician (Donors development)

Job title: Administrative technician (Donors development)

Job description: We are looking for an administrative technician to join our Donors Development Department.

Be part of a dynamic, enthusiastic and collaborative team of professionals as we work to inspire new and existing donors and bring them joy through their strategic giving!

The Administrative technician is responsible for the administrative support and general functions of the Donor Development department. He/she ensures the smooth operation of the department by performing clerical and administrative functions, such as writing correspondence, scheduling appointments, setting up meetings, assisting with report updates, organizing and tracking physical and electronic files, tracking and processing vendor invoices and expenses, updating policies, procedures and minutes, and managing follow-ups.

This person will also assist in the processing of donations and database management, and participate in event logistics.

Provide clerical and administrative support to the manager:

• Keeps the executives’ calendar up to date, including events, appointments and provides daily briefings
• Organizes meetings (room reservation, convocation, computer equipment, meals, printing, attendance, etc.)
• Receives and distributes mail, e-mails, faxes and end deliveries
• Prepares correspondence (e.g., letters, meeting summaries, minutes and resolutions, follow-up letters, reports and other materials), mailing lists, electronic presentations and reports
• Files documents (paper and electronic)
• Ensures that confidential information is handled appropriately.

Supports donor development service:

• Drafts letters and creates support documents.
• Performs customer service tasks.
• Enters data into the donation system and processes donations.
• Manages non-monetary donations, including acknowledgment letters and distribution.
• Provides administrative support to the department; responding to donor questions, conducting data entry, photocopying, scanning, etc.
• Manages gift card inventory
• Applies procedures, policies and methods related to the department.
• Maintains archiving and retention of data according to the procedures in effect in the organization.
• Performs other related tasks, including supporting the Director and Events Specialist for the organisation of fundraising and stewardship events.

Requirements

• DEC in administration or equivalent; or a certificate of college studies in Administrative Techniques after having acquired relevant experience.
• At least 2 years of experiences in administration or similar function
• Bilingual (French, English) verbal and written.
• Advanced knowledge of office software (Word, Excel, Outlook).
• Interpersonal skills, autonomy and good work organization.
• Able to work in a team.
• Must be able to interact with different stakeholders, including volunteers, board members, donors, colleagues and families of patients and be discreet.

We offer you
Permanent full-time position.
Annual salary: $ 24.21 to $32.32 according to experience.
Shriners Hospitals for Children – Canada as a private institution under agreement in the health and social services network, we offer the same conditions as the public sector, including a retirement plan (RREGOP), 13 statutory holidays per year, 9.6 sick days per year, collective insurance, 4 weeks of vacation after one year, and an employee assistance program. In addition, free parking (under certain conditions) or discount for the use of public transportation (opus card), a supportive work-life balance, and a social club.

Do you want to join our team? Send us your CV now!

Requirements

• Essential – DEC administration or similar/ AEC with experience
• Essential – Minimum 2 years of relevant experience
• Essential – Bilingualism (French and English)
• Essential – Double vaccination COVID-19

Hopital Shriners

Shriners Hospitals for Children – Canada provides ultra-specialized short-term orthopedic care to children in Quebec, other Canadian provinces, the United States and around the world. Affiliated with the Réseau universitaire intégré de santé…

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