Annual and Leadership Giving, Administrative Assistant

Job title: Annual and Leadership Giving, Administrative Assistant

Job description: Date Posted: 09/02/2022
Req ID: 27122
Faculty/Division: Division of University Advancement
Department: Division of University Advancement
Campus: St. George (Downtown Toronto)
Position Number: 00048073

Description:

About us:

The Division of University Advancement (DUA) aims to sustain and enhance the University’s academic mission, leadership, and worldwide impact, by engaging alumni and private sector constituents meaningfully in the mission of the University, building mutually beneficial relationships of increasing value and satisfaction over time.

DUA at the University of Toronto is engaged in a transformative agenda deeply rooted in the University’s vision for growth and innovation. We are focus on growing fundraising efforts; enhancing the effectiveness and satisfaction of alumni engagement and programs; building advancement talent capacity within and across divisions and creating an organization and culture that fosters diversity and inclusiveness.

Your opportunity:

Annual and Leadership Giving team provides strategy, direction and management to the growing of U of T’s annual giving programs. As amember of the annual and leadership giving team, the Administrative Assistant will support fundraising and stewardship efforts to grow mass philanthropic engagement and individual philanthropic engagement.

Working under direction from the Executive Director, Annual and Leadership Giving, the incumbent will administrative support for the Annual and Leadership Giving Team contributing to the success of the ALG programs.

Your responsibilities will include:

• Providing detailed information for the development of donor relations and stewardship programs
• Collecting basic development-related information
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Editing content for brochures, newsletters, websites and/or handbooks
• Collating briefing package materials for meetings
• Preparing draft correspondence using templates
• Updating prospect databases and portfolios
• Processing invoices

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent experience.
• Minimum three years
• Experience in philanthropy and in other fundraising environments
• Experience with scheduling and maintaining calendars
• Experience implementing multi-channel solicitation efforts, including direct mail, email and telefundraising
• Excellent written and verbal communication skills
• Strong customer service orientation
• Strong knowledge of Microsoft Office products – especially Word, Excel, Outlook and Power Point
• Experience with fundraising database ARBOR or related database
• Strong organizational skills with ability to manage multiple tasks and conflicting deadlines
• Ability to demonstrate tact, diplomacy, sensitivity and discretion in dealing with individuals of affluence and influence
• Ability to maintain rapport with potential and current donors, instructors, students and University faculty and staff in business and social settings.

To be successful in this role you will be:

• Adaptable
• Communicator
• Cooperative
• Diligent
• Motivated self-learner
• Multi-tasker
• Organized

NOTE: This is a 6 month term position.

Closing Date: 09/13/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time NOTE: This is a 6 month term position.
Pay Scale Group & Hiring Zone:
USW Pay Band 08 — $56,514 with an annual step progression to a maximum of $72,271. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Blythe Campbell

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

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