Bilingual Banking Administrative Assistant (French, Finance, MS Office)

Job title: Bilingual Banking Administrative Assistant (French, Finance, MS Office)

Job description: One of our major Banking clients is looking for a Bilingual Banking Administrative Assistant (French, Finance, MS Office)

Length: 3 months contract with the possibility of extension or permanent

Location: Montreal, QC

Working hours: Monday to Friday, 8am-4pm

LOB: Commercial Banking

SUMMARY:

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more direct reports of line of business Executive. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

RESPONSIBILITIES INCLUDE:

• Provides reception coverage and in charge of all front desk duties.
• Meeting room preparedness including IT resources & point of contact for technology issues
• Maintains department email distribution list(s)
• Tail-end onboarding/offboarding: equipment hand-off/collection, building & floor access, workstation assignment/release, office supplies, mobile device hand-off/collection
• Builds effective relationships with internal/external stakeholders.
• Analyzes data and information to provide insights and recommendations.
• Leads the planning, coordinating and implementing department events.
• Provides specialized and professional support to executive’s direct reports who are people managers in a large and diverse department or business group.
• Coordinates and monitors budgets and reporting on results vs. budget.
• Supports the coordination and implementation of department events
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
• Prepares expense claims for LOB Executive’s direct reports who are people managers/with a team. Tracks expenses to ensure they stay within budget.
• Makes travel arrangements, booking flight/hotel reservations as needed.
• Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.
• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
• Collaborates with internal and external stakeholders in order to deliver on business objectives.
• Organizes work information to ensure accuracy and completeness.
• Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees.
• Analyzes issues and determines next steps.
• Broader work or accountabilities may be assigned as needed.

MUST HAVES:

• Typically, between 2-3 years of experience in an administrative/professional function
• Bilingual (French) both written and verbal
• Verbal & written communication skills – Good.
• Organization skills – Good.
• Collaboration & team skills – Good.
• Analytical and problem-solving skills – Good.
• Technical skills (MS Excel, PowerPoint, SharePoint, etc.) – Good

NICE TO HAVE

• FI or commercial banking experience

EDUCATION

• Post-secondary degree in related field of study desirable or an equivalent combination of education and experience.

URGENT: Please read the job description above. If this interests you, apply to the job with your most updated resume, including your contact number and email address.

The recruiter in charge of this role is Sunita.

If you do not think you are a match for this opportunity, but know someone who is, feel free to forward this job description to them and you will be eligible for a referral bonus upon a successful hire.

Please note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!

Please note: Adherence to our

…

end client’s vaccination policy is a requirement.

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