CLK 09R – Administrative Assistant

Job title: CLK 09R – Administrative Assistant

Job description: Administrative Assistant
Clerk R9

There is currently one permanent, part-time (0.5 FTE) position available.

An eligibility list may be established for future full-time and part-time positions.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Bring your administrative experience and superior organizational skills to this rewarding position

BC Corrections plays a leading role in the criminal justice system by protecting the community through offender management and control. BC Corrections manages community work service and supports offenders to make positive changes in their behaviour and attitudes.

Adult Custody is one of four divisions of BC Corrections and is responsible for the care of approximately 2,800 male and female inmates. Adult Custody provides custodial supervision for adults sentenced to incarceration and those remanded to custody. It provides core programs and additional services which balance risks and needs; ensures linkage with Community Corrections based on common core programming and integrated case management; communicates with stakeholders and participates as a pro-active partner in the criminal justice system.

The leadership team of a correctional centre works within unique operational imperatives: risk-based supervision, proven rehabilitation programs, fiscal efficiency achieved primarily through well planned staff and shift management, compliance with legislation, policy, security and safety standards, 24 x 7 operation, and positive interactions with government, local agencies and interest groups.

The leadership team at the Adult Custody divisional headquarters develop and effectively manage operational, program, offender management, fiscal and capital strategic plans that direct the operation of all adult custody correctional centres and the division as a whole. These strategies are developed and implemented to ensure that Ministry service plan objectives are met.

Under minimal supervision, the Administrative Assistant is required to work accurately and independently in a high volume and time-sensitive environment. The ability to plan, organize and establish priorities is essential. The Assistant is required to establish and maintain effective working relationships with the general public, ministry personnel and outside organizations with the need to maintain confidentiality. Excellent verbal and written communication skills, use of judgement and use of discretion is required. The assistant must have a high degree of initiative and ability to research information. They also require sound judgement and excellent organizational abilities. If you are a motivated, results oriented administrative professional wanting to gain valuable experience in a fast-paced, collaborative team environment; we look forward to your application.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service – Province of British Columbia (gov.bc.ca).

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Tamara.Macinnis@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

• Secondary school graduation or equivalent;
• 3 years of administrative support experience or an equivalent combination of education, experience and/or training may be considered;
• Keyboard speed of 45 wpm;
• Demonstrated intermediate level skills and experience with MS Office Suite, specifically Word, Excel and Outlook;
• Preference may be given to those with experience providing administrative support to management;
• Preference may be given to applicants with experience in a Records Management system such as ARCS/ORCS;
• Preference may be given to applicants with experience with CORNET and or JUSTIN database systems;
• Preference may be given to applicants with an Office Administration Certificate or equivalent.

Proviso

• Successful candidates may be reassigned or redeployed to other administrative Clerk 9 duties.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS

Cover letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire (COMPREHENSIVE): YES – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses may be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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