CLK 9R – Administrative Assistant

Job title: CLK 9R – Administrative Assistant

Job description: Administrative Assistant
Clerk 9

There is currently one permanent position in Saanichton. An eligibility list may be established to fill future temporary and permanent vacancies in Victoria and Saanichton.

This position has on-site requirements however we offer flexible work arrangements, including the opportunity to volunteer to telework part-time (with conditions) as set out in applicable employer policies.

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. Among other possible measures, proof of vaccination will be required. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Apply your flair for organization and strong administrative skills in this dynamic position

Emergency Management British Columbia (EMBC) is the lead coordinating agency in the provincial government for all emergency management activities. EMBC’s mission is to be responsible to British Columbians for leading the management of provincial level emergencies and disasters and supporting other authorities within their areas of jurisdiction. EMBC works directly with local governments, First Nations, provincial ministries and agencies, federal departments, other jurisdictions and industry in hazard mitigation, preparedness, response and recovery.

The Administrative Assistant provides first point of contact and a variety of office administrative, secretarial and financial support services for the organization and coordinates the day-to-day priorities of the EMBC Leadership Executive Director(s), including providing liaison with ministry executive offices.

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For information about the Indigenous Applicant Advisory Service please visit: Indigenous Applicant Advisory Service – Province of British Columbia (gov.bc.ca)

For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Sandy.Eagles@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Requirements:
In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:

EDUCATION & EXPERIENCE:

• Secondary school graduation or equivalent education/training.
• A minimum of 6 months experience working in an office or professional environment. Preference may be given for more than 6 months experience.
• Experience typing, formatting, and proofreading documents and using desktop tools such as Word, Excel and the Internet.
• Experience responding to routine verbal and written inquiries from the public.
• Experience using MS Outlook to manage Executive calendars and schedule meetings.

Preference may be given for:

• Experience supporting financial transactions, such as petty cash/ credit card transactions.
• Experience interacting with general public on routine matters.
• Experience scheduling meetings and travel arrangements.

Candidates must be able and willing to:

• Work on-call and extended hours during emergency activations.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.

CRC – A Criminal Record Check (CRC) will be required.

APPLICATION REQUIREMENTS:

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application; however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire (COMPREHENSIVE): YES – As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.

IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.

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