Contract Administrator

Job title: Contract Administrator

Job description: Job Information
Job Title: Contract Administrator
Job Requisition ID: 51825
Ministry: Technology and Innovation
Location: Edmonton
Full or Part-Time: Wage
Hours of Work: 36.25 hours per week
Permanent/Temporary: Wage
Scope: Open Competition
Closing Date: January 18, 2024
Classification: Administrative Support 5
Salary: ​$1,913.27 – $2,342.49 /Bi-Weekly ($49,936 – $61,138 /Annually)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

Technology and Innovation is responsible for making innovation and technology the driving force behind Alberta’s economic growth and diversification. To learn more about us, please visit: .

The Technology Support and Operations Division uses a one-government approach to Information Management and Technology (IMT) governance, decision-making and service delivery across the Government of Alberta balanced with individual business partner needs.

Role Responsibilities

An opportunity is waiting for the right individual committed to achieving excellence in customer service and providing innovative business solutions. We offer talented individuals, the opportunities to realize their goals while providing integrated and shared services to ministries across government.

Reporting to the Team Lead of Office Equipment Services, this Contract Administrator is responsible for:

• The acquisition and asset management of Multifunctional Devices such as photocopiers and scanners for the specific client ministries within our portfolio.
• Client support, fair trading and procurement practices, product research, and asset management services.
• To develop and enhance partnerships with clients, ensure maximum delivery and support of services as defined in the operating agreements, work with the vendor community to understand equipment options, analyze data resulting in cost savings for Government of Alberta clients, and to resolve problems and issues in a timely manner.

The incumbent is required to demonstrate:

• Excellent Organizational &Time Management skills.
• Excellent communications skills (Written and verbal).
• High Independence in terms of executing assigned tasks.
• Ability to establish priorities and meet tight deadlines.
• Ability to perform with accuracy using tact and diplomacy and with little supervision.
• Ability to communicate and work well in a team environment and as well with other internal and external clients.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
.

Agility: you will need to provide results in a complex, diverse and changing environment.

Drive for Results: you will work with your team to set goals and priorities and to deliver outcomes that are consistent with the direction of the department.

Develop Self and Others: you will drive by example a team culture that is focused on continuous learning and growth and encourage self-development through experience sharing.

Build Collaborative Environments: liaises with the business unit, client ministries and contracted services ensuring business goals and client requirements are fulfilled.

Develop Networks: you will seek out input from a wide range of internal and external stakeholders to solve complex problems and provide the best solutions.

Qualifications

Required:

• High School Diploma
• 3 years of progressively responsible related experience in Customer Service.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint)

Equivalencies: Directly related experience or education considered on the basis of:

• One year of experience for one year of education or
• One year of education for one year of experience.

Assets:

• Experience with technical components of photocopy and facsimile equipment.
• Experience working with procurement and financials using ERP systems similar to SAP Ariba – Procurement and Supply Chain Solution software.
• Experience in procurement tendering processes.
• Experience with asset management.
• Experience in invoicing and payment reconciliation.
• Experience in maintaining Access data base.
• Experience in creating pivot tables.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to

Notes

Term of Employment: These are temporary wage positions, ending 6 months from the start date.

Hours of Work: 36.25 hours per week

Location: Edmonton

Final Candidate will be required to undergo security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Additional Information:
In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 – June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –

• Public Service Pension Plan (PSPP) –
• Management Employees Pension Plan (MEPP) –
• Alberta Public Service Benefit Information –
• Professional learning and development –
• Research Alberta Public Service Careers tool –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit for more information. Please visit , for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, please contact Michelle Elliott, TAS Administrator at .

Click Here to Apply

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