Development and Administrative Coordinator

Job title: Development and Administrative Coordinator

Job description: Work With Us
The Theatre Centre is currently seeking a full-time Development and Administrative Coordinator. The successful candidate is highly organized, works well collaborating on a team, and has excellent time management skills

The Development and Administrative Coordinator will be responsible for implementing annual fundraising campaigns, stewardship activities, maintaining the donor database, and general administration for the organization. Reporting to the Managing Director and Associate Managing Director, and working closely with the wider team, this is a full time permanent position for the right candidate. Currently the team is working in a hybrid model of remote work, and in-office/theatre work.

The Theatre Centre will be accepting applications and interviewing on a continuous basis until the role is filled, and would like to keep the process as simple for applicants as possible. Applicants can feel free to submit existing resumes and we don’t need a formal cover letter (please see end of post for details).

Requirements: Development responsibilities- 80%

• Coordinating biannual appeals for the annual individual giving campaign in collaboration with the Marketing & Communications Manager
• Working with the Managing Director and Associate Managing Director on stewarding donors and partners including but not limited to acknowledgement letters and charitable tax receipts, event invitations, thank you notes, arranging tickets, and updating donor listings
• Supporting the annual board fundraiser and other development events
• Assisting with foundation and corporate sponsorship applications
• Assisting with public funding applications
• Maintaining company databases and accounts to ensure that donors and funders receive timely information of Theatre Centre activities
• Designing development collateral for donor communications and grant applications as needed

Administrative responsibilities- 20%

• Reconciling company expenses on credit cards in collaboration with the bookkeepers
• Maintaining records for financial transactions and relevant supporting material
• Coordinating with the bookkeepers to disburse tax slips
• Updating internal statistics and testimonials documents
• Maintaining and updating shared calendars and all company accounts as needed
• Taking minutes and preparing packages for board meetings
• Coordinating staff birthday cards, gifts, and other hospitality tasks as needed

Desired Qualifications

• Able to work effectively independently and collaboratively
• Excellent written and oral communication skills
• Interest in taking initiative
• Interest and/or experience working in the arts
• Proficiency with Microsoft Office (including Word and Excel)
• Knowledge of basic fundraising and tax receipting principles are an asset
• Experience with Theatre Manager or any other CRM database is a strong asset
• Experience with Adobe, Canva, Slack, MadMimi, Dropbox, GoogleSuites are strong assets

Click Here to Apply

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