Education Committee Secretary

Job title: Education Committee Secretary

Job description: The Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the the Curriculum and Evaluation Coordinator and Medical Education Manager, the Education Committee Secretary will provide administrative/secretarial support for the Education Program Committees in the Postgraduate and Undergraduate programs for the Department of Family Medicine, as well as support to the Chairs of the Program Committees and Sub-Committees.
Key Responsibilities

• Respond to a high volume of committee related inquiries, problems and requests by email, phone and in-person. Serve as a primary resource regarding committee Terms of References, policies and procedures.
• Schedule committee meetings. Book rooms, arrange and assist with distributed meeting technology. Draft agendas, prepare and distribute meeting packages and materials. Record, prepare and distribute minutes. Identify, follow-up and manage action items for committees as required.
• Support committee related activities including maintaining electronic and paper copies of meeting materials; updating and distributing pertinent documents and committee reference material; and assisting with Problem-Based Small Group Learning registrations and payments.
• Participate in the planning and organization of various program events and aspects of various special events.
• Manage and facilitate resident project submission and evaluation and provide support to resident project activities.
• Provide general administrative support to the Education Unit as well as back-up support for Department administrative staff for break/lunch/vacation coverage as required, including rotating reception coverage.

Note

As many events or meetings happen outside of the regular work hours, flexibility in regards to working hours, with advance notice, is required. Scheduling and compensation will be in accordance with the collective agreement.

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Dalhousie’s vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination. However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.
Qualifications

Business/Office Administration diploma plus approximately three to five years relevant work experience (or equivalent combination of training and experience) is required. Previous experience supporting committees is required. Demonstrated time management, analytical and organizational skills are required. Must have proven strong interpersonal and communication (verbal and written) skills. Demonstrated strong computer skills, including webinar and online conferencing systems, email management and MS Office suite (Excel, Word, Access) with the demonstrated ability to learn new programs. Assets include previous experience with or knowledge of Brightspace, DalMedix, One45, hospital IT systems and/or Dalhousie Medical School.
Job Competencies
Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons with a disability, racialized persons, including persons of Black/African descent (especially African Nova Scotians), women, persons of a minority sexual orientation and/or gender identity, and all candidates who would contribute to the diversity of our community. For more information, please visit .

Posting Detail Information

Number of Vacancies One (1)
Open Date 08/23/2022
Close Date 09/07/2022
Open Until Filled No
Special Instructions to Applicant
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Supplemental Questions

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Documents Needed to Apply

Required Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

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