Electronic Tendering System Administrator (Program Admin Officer 3)

Job title: Electronic Tendering System Administrator (Program Admin Officer 3)

Job description: Competition # : 40734

Department: Public Works

Location: MILLER LAKE

Type of Employment: Term

Union Status: NSGEU – NSPG

Closing Date: ​26-Oct-23 ​ (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Public Works supports Nova Scotia’s 23,000 kilometers of roads and highways and 4,100 bridges. Our Highway Programs Division is growing, and we have an opportunity available for a System Administrator to join to our team. Become part of the team today who is responsible for managing all phases of bridge and highway construction. Watch your projects come to life and make exciting impacts to the Provincial road network of Nova Scotia.

About Our Opportunity

Under the direction of the Construction Manager, Highway Construction Services, the Highway Construction Electronic Tender System Administrator is responsible for the administration and management of the department’s Highway Capital Electronic Tender and Contract Payment Systems, including PreConstruction and BidX software modules and relative processes and information management.

Primary Accountabilities

You oversee highway construction project information management and performs ad-hoc system queries, report generation and determination of additional information requirements. The incumbent provides support and guidance as well as software and process training department staff working with PreConstruction software and reporting tools in various locations throughout the province. The Systems Administrator is responsible for the overall management of the Electronic Tender system software and licensing, including PreConstruction and BidX software upgrades and maintenance/service agreements. The System Administrator also manages the processes and policies required to implement the Department’s electronic tendering and problem solves issues with highway project tendering related to the software and processes.

Qualifications and Experience

The successful candidate must have a Bachelor’s degree from an accredited institution in a related field such as computer science, civil or information technology, with a minimum of five (5) years of proven experience in information technology and business analysis, or an equivalent combination of training and experience.

Must have strong interpersonal and communication skills, be an analytical thinker, problem solver and have demonstrated initiative, leadership, client-focus and skills in planning and organizing, as well as experience in conducting training.

The successful candidate must have an aptitude for, or skills in, business intelligence applications, quality management, and information management. This position also requires that the incumbent possess a strong working knowledge of computer software including e-mail, word processing and spreadsheet applications, as well creating documentation for system or process changes, including writing procedures or user guides.

Experience in highway construction, project management and government tendering and procurement practices are considered assets. Working knowledge of the Department’s Construction Standard Specifications, Public Highways Act, Environmental Protection Act, Motor Vehicle Act and the department’s various policies and procedures; and broad expertise in transportation engineering principles, budgeting techniques, engineering, economics and statistics, cost sharing agreements, and electronic data processing using spreadsheets and databases are other assets to be considered.

Equivalency

An equivalent combination of training, education and experience will be considered. Related equivalencies may include, but are not limited to:

• A related master’s degree and three (3) years of related experience
• A diploma in a related discipline and seven (7) years of related experience

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

Work is primarily based in an office environment with a requirement to travel to worksite locations. Work is performed in an office environment where a stressful working environment may be present.

Additional Information

This is a Term employment opportunity with anticipated end date of October 31, 2025. The appointment status Term is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Countless Career Paths.
• Department Specific Flexible working schedules.

Pay Grade: PR 13

Salary Range: $2,543.38 – $3,091.70 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

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