Events and Special Projects Coordinator (TERM – 7 Months)

Job title: Events and Special Projects Coordinator (TERM – 7 Months)

Job description: Date Posted: 02/07/2024
Req ID: 35845
Faculty/Division: Faculty of Law
Department: Faculty of Law
Campus: St. George (Downtown Toronto)

Description:

About us:

The Faculty of Law is one of the oldest professional faculties at the University of Toronto. Today, it is one of the world’s great law schools. The Faculty’s rich academic programs are complemented by its many legal clinics and public interest programs. The Faculty of Law is housed in the elegant, state-of-the-art Jackman Law Building, alongside two historic buildings, Flavelle House and Falconer Hall, on the St. George Campus in downtown Toronto.

Your opportunity:

Reporting to the Assistant Dean, Advancement and working as a member of the Advancement team, the Events and Special Projects Coordinator plays a major role in delivering high quality events and activities in celebration of the Faculty of Law’s 75th Anniversary.

The incumbent works closely with partners across the Faculty to analyze their needs, discuss outcomes and develop event proposals to achieve objectives. The incumbent effectively communicates event concepts and objectives through the development of guest experience decks to pitch event ideas and venue proposals that are responsive to the needs of Faculty. The incumbent will be responsible for managing the 75th anniversary committee and preparing detailed event materials and briefing senior Faculty leadership and alumni volunteers on their role in the event.

Your responsibilities will include:

• Analyzing client needs and making recommendations on event logistics and options
• Preparing itineraries
• Booking speakers for program events
• Building and strengthening relationships with stakeholders and partners of strategic importance
• Providing detailed instruction on development of event promotional materials
• Liaising with communications staff to coordinate marketing activities for events

Essential Qualifications:

• Bachelor’s Degree or acceptable combination of equivalent education and experience.
• Minimum five years of recent events planning experience, organizing and executing small to large scale events and outreach activities for in-person and virtual formats, preferably in a University setting.
• Demonstrated experience analyzing client needs and making recommendations on event logistics and options.
• Experience includes demonstrated success in professionally executed events involving multiple stakeholders, and maintaining relationships with stakeholders and vendors.
• Experience working with fundraising and/or alumni relations in post secondary institutions.
• Demonstrated experience with event coordination for a high volume of events, meetings, and room bookings.
• Experience writing and editing promotional copy for websites, social media, and print materials.
• Demonstrated experience developing and organizing the logistics of numerous/multi-day events within tight and conflicting timeframes.
• Demonstrated experience handling expenses for events and monitoring accounts for project/program.
• Experience developing survey and reporting tools to evaluate program and event success.
• Demonstrated strong customer service skills and meticulous attention to detail.
• Advanced Microsoft Office skills including Word, PowerPoint, Excel, Outlook, as well as proficiency in using database software (eg. ARBOR or Raiser’s Edge system, or comparable system), and social media platforms (eg. Facebook, Twitter and Instagram).
• Working knowledge of design software e.g. Adobe, Canva and Publisher.
• Excellent interpersonal and communication skills (both written and verbal).
• Ability to meet deadlines while working in an environment with frequent interruptions.
• Ability to exercise tact, good judgment and discretion.
• Demonstrated initiative and ability to work well independently as well as a member of a team.
• Demonstrated ability to prioritize tasks and effective time management skills.
• Must be able to work occasional weekends.

To be successful in this role you will be:

• Achievement oriented
• Communicator
• Diplomatic
• Entrepreneurial
• Multi-tasker
• Resourceful

Closing Date: 02/21/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 — $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial

Note: TERM position – 7 months from date of hire.

This role is eligible for hybrid work arrangement, pursuant to Unversity policies and guidelines, including but not limited to the .

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

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