Executive Administrative Assistant (Corporate Human Resources)

Job title: Executive Administrative Assistant (Corporate Human Resources)

Job description: Our culture lifts you up—there is no ego in the way. Our common purpose? We all want to win for our customers. We aim to always be evolving, dynamic, and ambitious. We believe in the power of genuine connections. Each employee is a part of what makes us unique on the market: agile and dedicated.

Time Type: Regular

Job Description :

Job summary:

Reporting to the Senior Vice President and Chief Human Resources Officer (SVP/CHRO), the incumbent will be responsible for executive administrative support for the SVP/CHRO and for coordination of certain activities of the extended HR team.

Key Responsibilities for support of the SVP/CHRO:

Prioritize and manage day to day activities: calendar, emails, phone calls, guests, commitments, appointments etc.;

Act as a point of contact among executives, employees and external partners;

Make travel and accommodation arrangements;

Coordinate executive and management meetings and all elements related to room bookings, required equipment and catering services;

Assist in the preparation, final formatting and proofreading of reports and briefing documents in a variety of formats (Google Slide, Google Doc, Google Sheet, etc.);

Assist in the preparation of documents related to Human Resources Committee and Board of Director Meetings;

Collect and report selected HR KPIs on a quarterly basis;

Prepare expense reports;

Prepare communications destined for Senior Management team/HR team and/or employees on behalf of the SVP/CHRO;

Manage the approval and payment of invoices and track budgets;

Manage information flow in a timely and accurate manner;

Manage supply orders and mail

Provide assistance on ad-hoc business requests as needed;

Collaborate with other executive assistants and participate in common tasks;

Replace the receptionist on a rotation and on an as-needed basis.

Key Responsibilities for support of the extended HR team:

Within the Compensation and Benefits Team – assist with executive compensation. This includes preparation of annual salary review letters and LTIP grant letters, creation of executive profiles on Shareworks platform and other tasks related to executive compensation, as required;

Assist the VP and/or Directors and staff, Compensation and Benefits with administrative tasks such as: coordination of meetings, preparation of expense reports, proof-reading documents, analysis of vacation entitlement and other projects, as required;

Support roles in Workday for Corporate team and for Elite General Partnership;

Coordinate posting of HR policies on company intranet and coordinate updating of policies as required;

Assist the Director, Diversity, Inclusion and Belonging in her tasks: preparation of presentations, invoicing, meeting scheduling and provide administrative assistance, as required.

Other dutes:

Handle translation requests;

Assign office spaces at 1 PVM;

Participate in the committee put in place as a requirement of l’Office de la langue française.

Academic training:

College diploma in office automation, administration or any other related discipline.

Work experience:

Cumulated ten years in similar functions in a large company;

Experience in working in a C-suite environment.

Key skills:

Excellent command of French and English, both oral and written;

Excellent knowledge of Microsoft Office / Google Suite and ability to learn new software;

Demonstrates a good sense of collaboration and customer service both internally and externally;

Demonstrates discretion in handling confidential and sensitive information and tact in interpersonal communications;

Demonstrates a good ability to work with minimal supervision;

Very good ability to plan priorities;

Very good ability to juggle several files at the same time;

Great thoroughness in completing tasks.

You’ll benefit from:

Flexibility: yes, we think that what you do matters. At work and at home.

Fun: we laugh a lot, it makes every day brighter.

Discounted services: we provide amazing services to our clients, and you’ll get them at home, because you deserve them.

Rewarding Pay: let’s be honest, everybody likes to make a good salary. We offer attractive compensation packages, and it comes with a great culture.

Benefits: we’ve got you covered.

Career Evolution: join us and we will give you the tools to achieve your career goals!

Technology: you have a passion for technology? Excellent, we do too. Here, you will manage, influence, play, create, fix, and shape the industry.

Location : Montréal, QC

Company : Cogeco Communications Inc.

At Cogeco, we know that different backgrounds, perspectives, and beliefs can bring critical value to our business. The strength of this diversity enhances our ability to imagine, innovate, and grow as a company. So, we are committed to doing everything in our power to create a more diverse and inclusive world of belonging.

By creating a culture where all our colleagues can bring their best selves to work, we’re doing our part to build a more equitable workplace and world. From professional development to personal safety, Cogeco constantly strives to create an environment that welcomes and nurtures all. We make the health and well-being of our colleagues one of our highest priorities, for we know engaged and appreciated employees equate to a better overall experience for our customers.

If you need any accommodations to apply or as part of the recruitment process, please contact us confidentially at

Click Here to Apply

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